Engineering Group Administrative Assistant

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins University Applied Physics Laboratory (APL) in Laurel, MD, is seeking an Engineering Group Administrative Assistant for the Maritime Robotics Group to support a fast-paced engineering team with administrative duties. You will manage purchasing, travel reimbursements, field-test documentation, and group communications while ensuring secure handling of confidential information.

The role requires an Associate degree with at least 5 years of admin experience, strong MS Office skills,

Qualifications

• Associate degree or equivalent years of experience, with a minimum of 5 years of relevant administrative support experience.
• Ability to work on complex and multiple administrative and program tasks independently with little supervision.
• Willingness to take on additional work and challenges to develop new skills.
• Proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Capable of demonstrating independent judgment, interacting and communicating effectively with engineering teams and external contractors.
• Proactively initiate, manage, and lead administrative tasking.
• Able to obtain Interim Secret level security clearance by start date and can ultimately obtain Secret level clearance. US citizenship required.

Responsibilities

• Manage the group office including the purchasing and reconciling of laboratory equipment, materials, and supplies; processing travel reimbursements.
• Collect and catalog documentation for field tests and engineering test events.
• Provide grammatical and formatting reviews of technical documents and engineering memos.
• Independently initiate administrative efforts to resolve any issues regarding in and outbound logistics, shipping authorizations, and travel for our field support teams.
• Contribute to group security processes to ensure all relevant procedures are followed for the safe handling of classified information.
• Work with our engineering teams to purchase lab equipment and supplies.
• Ensure clearances are processed for staff’s travel to government facilities.
• Lead property audits as the group property administrator.
• Partner with other administrative staff to work as a seamless team across our engineering groups including backfill and sharing of workload.

Skills

MS Office

Independent work

Communication

US Citizenship

Security clearance

Education

Associate degree

Tools

ADDIT

RMIS

EBSS

Job description

Description

Are you passionate about empowering the success of a fast-paced engineering team?

Do you thrive in a dynamic, high-energy, customer-focused environment?

Are you a results-oriented administrator with a positive attitude and a real passion for helping others?

If so, we're looking for someone like you to join our group administrative team in the Maritime Robotics Group at APL!

As the administrative assistant for the Maritime Robotics Group, you will have the opportunity to apply your administrative experience to an energetic engineering team that delivers solutions to our national security sponsors. You will play an active role in purchasing, reimbursing travel, shipments, and group communications.

As an Engineering Group Administrative Assistant, you will...

• Manage the group office including the purchasing and reconciling of laboratory equipment, materials, and supplies; processing travel reimbursements.
• Collect and catalog documentation for field tests and engineering test events.
• Provide grammatical and formatting reviews of technical documents and engineering memos.
• Independently initiate administrative efforts to resolve any issues regarding in and outbound logistics, shipping authorizations, and travel for our field support teams.
• Contribute to group security processes to ensure all relevant procedures are followed for the safe handling of classified information.
• Work with our engineering teams to purchase lab equipment and supplies.
• Ensure clearances are processed for our staff’s travel to government facilities.
• Lead property audits as the group property administrator.
• Partner with other administrative staff to work as a seamless team across our engineering groups including backfill and sharing of workload.

Qualifications

You meet our minimum qualifications for the job if you...

• Possess an Associate degree or equivalent years of experience, with a minimum of 5 years of relevant administrative support experience.
• Have the ability to work on complex and multiple administrative and program tasks independently with little supervision.
• Have a willingness to take on additional work and challenges to develop new skills.
• Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Are capable of demonstrating independent judgment, interacting and communicating effectively with engineering teams and external contractors.
• Can proactively initiate, manage, and lead administrative tasking.
• Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship

You'll go above and beyond our minimum requirements if you...

• Hold a BA/BS degree or equivalent level of experience.
• Have prior experience with APL-specific Practices and Procedures, software, and databases (e.g., ADDIT, RMIS, EBSS, etc.).

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [e-mail].

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$24.25 Hourly

Maximum Rate

$44.30 Hourly