Engineering Finance & Executive Support Lead

ALTEN Technology USA; Troy (MI); On-site; USD 65,000 - 95,000; Full time

Job summary

ALTEN Technology USA is seeking an Executive Assistant & Engineering Finance to provide financial controlling and administrative support to the Engineering Center across the United States and Mexico. The role mixes budgeting, reporting, and PO management to keep projects on track and costs transparent.

Key duties include managing the Engineering Center budget, monthly reports and forecasts, collaboration with U.S.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Management, or a related field.
• 2 to 3 years of experience in finance, business administration, controlling, purchasing support, or executive/administrative assistance.
• Experience in engineering, manufacturing, or automotive environment is a plus.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• Good working knowledge of SAP, particularly for cost‑center monitoring, project hours, purchase orders, and cost tracking.
• Power BI knowledge is a plus.
• Ability to work with financial data accurately and prepare clear management reports.

Responsibilities

• Provide financial controlling and administrative support to the Engineering Center across the United States and Mexico.
• Manage and monitor the Engineering Center budget.
• Prepare monthly financial reports and dashboards, including budget vs actual cost analysis.
• Collaborate with the U.S. and Mexico Finance teams to review monthly results and support actions.
• Prepare quarterly financial forecasts and budget reforecasts for the Engineering Center.
• Coordinate the annual budget and strategic planning process with Engineering heads and Finance.
• Maintain headcount, workforce cost, and organizational data for Engineering center.
• Monitor Engineering hours booked to projects and cost centers and prepare monthly reporting.
• Control SAP project hours and Engineering cost‑center allocations, comparing budgeted hours with actuals.
• Support managers with financial analysis and reporting to improve cost visibility and budget control.
• Develop and maintain financial tracking files, reports, and dashboards using Excel and Power BI.
• Create and manage purchase orders (POs) for Engineering activities and suppliers.
• Coordinate purchase requests, approvals, PO issuance, invoice processing, and follow‑up payment.
• Work with Purchasing, Finance, Accounts Payable, suppliers to resolve PO/invoice discrepancies.
• Track commitments and expenditures to ensure alignment with approved budgets.
• Maintain records of POs, invoices, supplier commitments, and related financial documentation.
• Provide executive administrative support to the Engineering Director and organizational support to the Engineering team.
• Coordinate business travel arrangements and related administrative activities.
• Maintain and update Engineering organization charts and department information.
• Coordinate new employee onboarding and onboarding with HR/IT.

Skills

Multitasking

Organizational skills

Attention to detail

Communication skills

Team collaboration

Time management

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Management, or a related field

Tools

SAP

Power BI

Microsoft Office

Job description

ALTEN Technology USA is seeking an Executive Assistant & Engineering Finance to provide financial controlling and administrative support to the Engineering Center across the United States and Mexico. The role mixes budgeting, reporting, and PO management to keep projects on track and costs transparent.

Key duties include managing the Engineering Center budget, monthly reports and forecasts, collaboration with U.S.