Engineering Administrative Specialist

Orvixengr; Chicago (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

An engineering firm based in Chicago is seeking an organized and proactive Administrative Assistant to support daily operations. This role involves managing office activities, coordinating communication within teams, and assisting with project support. The ideal candidate will possess strong organizational and communication skills, and have at least one year of experience in an administrative capacity. This position is critical for maintaining smooth operations and client satisfaction within the firm.

Qualifications

• 1+ years of experience in an administrative role; prior experience in an engineering or technical environment is a plus.
• Proficiency with office software, including Microsoft Office Suite.
• Detail-oriented with a high degree of accuracy in all administrative tasks.

Responsibilities

• Manage day-to-day office activities to ensure smooth operation.
• Assist engineers and project managers with administrative tasks related to ongoing projects.
• Maintain accurate and up-to-date records of contracts and project documents.
• Serve as the first point of contact for clients and stakeholders.
• Assist with invoicing, expense tracking, and processing payments.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving skills

Attention to detail

Education

High school diploma or equivalent

Administrative or business certifications

Tools

Microsoft Office Suite

Document management systems

Job description

An engineering firm based in Chicago is seeking an organized and proactive Administrative Assistant to support daily operations. This role involves managing office activities, coordinating communication within teams, and assisting with project support. The ideal candidate will possess strong organizational and communication skills, and have at least one year of experience in an administrative capacity. This position is critical for maintaining smooth operations and client satisfaction within the firm.