Engineering Administrative Assistant — Scheduling & Support

GeoSonics; Florissant (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with profit sharing

Paid holidays and vacation

Job summary

Vibra-Tech Engineers, Inc. is seeking an Administrative Assistant to support the Area Manager and Field Technicians in Florissant, Missouri.

The role involves preparing reports, scheduling projects, managing correspondence, and handling general office administration. Ideal candidates have 1–2 years of admin experience in engineering or construction, strong organizational skills, and proficiency in Microsoft Office, Google tools, and Smartsheet.

Qualifications

• 1–2 years of administrative support in engineering, geology or construction industries.
• Detail-oriented and highly organized.
• Ability to multi-task in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Support the Area Manager and Field Technicians with exceptional customer service over the phone and via email.
• Prepare documents and reports.
• Perform general monthly billing duties.
• Review and report on environmental monitoring equipment functionality.
• Schedule projects and inspections.
• Manage equipment inventory.
• Handle shipping/receiving of equipment.
• Submission and processing of timesheets and expenses.
• Oversee day-to-day office activities.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Adobe

Smartsheet

Job description

Vibra-Tech Engineers, Inc. is seeking an Administrative Assistant to support the Area Manager and Field Technicians in Florissant, Missouri.

The role involves preparing reports, scheduling projects, managing correspondence, and handling general office administration. Ideal candidates have 1–2 years of admin experience in engineering or construction, strong organizational skills, and proficiency in Microsoft Office, Google tools, and Smartsheet.