Administrative Assistant

GeoSonics; Florissant (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with profit sharing

Paid holidays and vacation

Job summary

Vibra-Tech Engineers, Inc. is seeking an Administrative Assistant to support the Area Manager and Field Technicians in Florissant, Missouri.

The role involves preparing reports, scheduling projects, managing correspondence, and handling general office administration. Ideal candidates have 1–2 years of admin experience in engineering or construction, strong organizational skills, and proficiency in Microsoft Office, Google tools, and Smartsheet.

Qualifications

• 1–2 years of administrative support in engineering, geology or construction industries.
• Detail-oriented and highly organized.
• Ability to multi-task in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Support the Area Manager and Field Technicians with exceptional customer service over the phone and via email.
• Prepare documents and reports.
• Perform general monthly billing duties.
• Review and report on environmental monitoring equipment functionality.
• Schedule projects and inspections.
• Manage equipment inventory.
• Handle shipping/receiving of equipment.
• Submission and processing of timesheets and expenses.
• Oversee day-to-day office activities.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Adobe

Smartsheet

Job description

Vibra-Tech Engineers, Inc. a seismic consulting company, is seeking an Administrative Assistant to join our team located in Florissant, Missouri.

As an Administrative Assistant, you will be responsible for supporting and assisting to our Area Manager and Field Technicians with various tasks, including preparing and reviewing reports, proposals and other documents, coordinating various office activities, such as project scheduling, managing correspondence and general office administration.

Who We Are:

Vibra-Tech Engineers, Inc. uses web-based technology and innovative remote monitoring systems to measure vibration and environmental data. Our seismic consulting services are used in the construction, mining and energy industries. With over 75 years in business, Vibra-Tech Engineers, Inc. is an industry leader - proud of our expertise and experienced team of professionals.

www.vibratechinc.com

What We Offer You:

Comprehensive benefits are offered, including medical insurance, including spouse and family coverage, vision and dental, life and long-term disability insurance, generous 401(k) contributions and profit-sharing opportunities, paid holidays and vacation.

What You’ll Be Doing:

• Support the Area Manager and Field Technicians while providing exceptional customer service over the phone and via email
• Prepare documents and reports
• Perform general monthly billing duties
• Review and report on environmental monitoring equipment functionality
• Schedule projects and inspections
• Manage equipment inventory
• Handle shipping/receiving of equipment
• Submission and processing of timesheets and expenses
• Oversee day to day office activities

Your Background and Experience:

• 1 – 2 years of experience providing administrative support in engineering, geological or construction industry
• Strong attention to detail and excellent organizational skills are required
• Ability to multi-task in a fast-paced environment
• Exceptional computer skills and proficient in Microsoft Office (i.e., Word, Excel, Power Point), Google, Adobe and Smartsheet
• Excellent written and verbal communication skills and ability to interact professionally with employees, vendors, clients, etc