Engineering Administrative Assistant: Project & Records Support

Jobsoid Inc.; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) contributions

Professional development opportunities

Competitive salary based on experience

Job summary

ParkEPS is seeking an Administrative Assistant to provide day-to-day administrative and operational support to its engineering and business teams in Dallas, Texas. The role coordinates schedules, maintains records, and prepares documents to ensure smooth operations.

The ideal candidate has 2+ years of admin experience, strong organizational skills, and proficiency with Word, Excel, and Outlook. A detail-oriented, professional approach is essential for supporting project teams and vendors.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of experience in administrative support or a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional and courteous approach with clients, vendors, and colleagues.
• Experience supporting engineering, technical, construction, energy, or professional-services organizations is a plus.

Responsibilities

• Provide administrative support to engineering, project management, and leadership teams.
• Prepare, format, and maintain reports, correspondence, spreadsheets, and business documents.
• Manage calendars, meetings, appointments, and internal schedules.
• Maintain accurate electronic and physical records.
• Enter and update project, customer, vendor, and administrative information.
• Assist with preparing project documentation, presentations, and meeting materials.
• Coordinate internal communications and respond to routine inquiries.
• Organize and maintain files to ensure documents are easily accessible.
• Assist with processing invoices, purchase orders, expense reports, and other administrative records.
• Track project-related information and follow up on outstanding administrative tasks.
• Coordinate with vendors, clients, and internal departments when necessary.
• Assist with office supply management and general office organization.
• Support onboarding and other employee-related administrative activities.
• Handle confidential business and personnel information appropriately.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

MS Office

Multitasking

Team collaboration

Independent work

Engineering/tech experience (plus)

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

MS Word

MS Excel

MS Outlook

Job description

ParkEPS is seeking an Administrative Assistant to provide day-to-day administrative and operational support to its engineering and business teams in Dallas, Texas. The role coordinates schedules, maintains records, and prepares documents to ensure smooth operations.

The ideal candidate has 2+ years of admin experience, strong organizational skills, and proficiency with Word, Excel, and Outlook. A detail-oriented, professional approach is essential for supporting project teams and vendors.