Dynamic Administrative Project Coordinator

DBR Engineering Consultants, Inc.; Austin (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

DBR Engineering Consultants, Inc. in Austin seeks a Business Administrative Assistant to support our multidisciplinary project management staff. The role emphasizes collaboration, communication, and initiative to assist current and upcoming projects.

You will help with proposals, project setups, schedules of values, and compliance tasks while maintaining orderly records, coordinating meetings, and handling travel/expense workflows. A proactive, detail‑oriented professional will fit well here.

Qualifications

• High School Diploma/GED with 1-2 years of work experience.

Responsibilities

• Provide administrative support to project management staff.
• Handle proposals, pipeline, project setups, and value/pay applications.
• Organize project specifications and coordinate administrative processes.
• Support compliance obligations for PICs and PMs.
• Assist with document management, CAD releases, and electronic transfers.
• Coordinate meetings and catering for in-house meetings.
• Process expense reports and calendar management for key personnel.
• Maintain office supplies and workstation prep/cleanup.
• Coordinate office events and client happy hours.
• Assist with training materials and digital library content.
• Maintain confidential information and interact with various levels.
• Attend meetings and trainings as needed.

Skills

Admin support

Microsoft Office

Communication

Time management

Confidentiality

Teamwork

Problem solving

Attention to detail

Adaptability

Customer service

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Office equipment

Job description

DBR Engineering Consultants, Inc. in Austin seeks a Business Administrative Assistant to support our multidisciplinary project management staff. The role emphasizes collaboration, communication, and initiative to assist current and upcoming projects.

You will help with proposals, project setups, schedules of values, and compliance tasks while maintaining orderly records, coordinating meetings, and handling travel/expense workflows. A proactive, detail‑oriented professional will fit well here.