Engineering Administrative Assistant: Finance & Vendor Ops

Hyatt Hotels Corporation; New Orleans (LA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Free room nights

Discounted friend & family rates

Medical, prescription, dental and VIs

Job summary

Hyatt Regency New Orleans is seeking an Engineering Administrative Assistant to provide administrative support to the Engineering Leadership. The role requires multitasking, adaptability to learn new computer programs, and delivering exceptional customer service.

Responsibilities include processing purchase orders via Birchstreet, managing budgets and invoices, scheduling for outside contractors, handling accounts payable, and supporting CapX projects.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience in administrative roles in Accounting or Engineering; hotel experience preferred.
• Positive attitude and willingness to go the extra mile.
• College degree from an accredited university, Accounting preferred.

Responsibilities

• Process purchase orders for supplies and equipment using Birchstreet.
• Maintain departmental expense budget and reconcile invoices.
• Process weekly expense reports.
• Schedule calendars, meetings, and appointments for outside contractors.
• Handle accounts payable from start to finish.
• Schedule service calls with vendors to maintain equipment.
• Take meeting minutes and assist department personnel as needed.

Skills

Microsoft Office

Customer service

Problem solving

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting

Tools

Birchstreet

Job description

Hyatt Regency New Orleans is seeking an Engineering Administrative Assistant to provide administrative support to the Engineering Leadership. The role requires multitasking, adaptability to learn new computer programs, and delivering exceptional customer service.

Responsibilities include processing purchase orders via Birchstreet, managing budgets and invoices, scheduling for outside contractors, handling accounts payable, and supporting CapX projects.