Engineering Administrative Assistant

Hyatt Hotels Corporation; New Orleans (LA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Free room nights

Discounted friend & family rates

Medical, prescription, dental and VIs

Job summary

Hyatt Regency New Orleans is seeking an Engineering Administrative Assistant to provide administrative support to the Engineering Leadership. The role requires multitasking, adaptability to learn new computer programs, and delivering exceptional customer service.

Responsibilities include processing purchase orders via Birchstreet, managing budgets and invoices, scheduling for outside contractors, handling accounts payable, and supporting CapX projects.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience in administrative roles in Accounting or Engineering; hotel experience preferred.
• Positive attitude and willingness to go the extra mile.
• College degree from an accredited university, Accounting preferred.

Responsibilities

• Process purchase orders for supplies and equipment using Birchstreet.
• Maintain departmental expense budget and reconcile invoices.
• Process weekly expense reports.
• Schedule calendars, meetings, and appointments for outside contractors.
• Handle accounts payable from start to finish.
• Schedule service calls with vendors to maintain equipment.
• Take meeting minutes and assist department personnel as needed.

Skills

Microsoft Office

Customer service

Problem solving

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting

Tools

Birchstreet

Job description

Summary

Join us for this incredible opportunity to be part of our Engineering s team as an Engineering Administrative Assistant at the Hyatt Regency New Orleans. Not only will you be part of a rock-start team, but you'll get to be part of a company that earned a spot on Fortune's 100 Best Companies to Work For for 13 consecutive years and named one of New Orleans Best Places to work for the last 140 years.

The Hyatt Regency New Orleans is a 4-Diamond, luxury hotel (1,200 rooms, 200,000 sq. ft. space). The Engineering Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to the Engineering Leadership. Duties of this position include but are not limited to:

• Process purchase orders for supplies and equipment using Birchstreet
• Maintain departmental expense budget and checkbook, receiving invoices and reconciling them with the purchase orders making sure that all quantities and pricing are correct
• Process weekly expense reports
• Maintaining calendars/meetings schedules and scheduling appointments for outside contractors
• Complete the accounts payable process from start to finish
• Schedule service calls with vendors to maintain equipment
• Effectively communicate with vendors regarding parts orders and par levels
• Assist with CapX projects and other financial based projects for the department
• Effectively take meeting minutes
• The Engineering Administrative Assistant must assist department personnel as needed

The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem-solving skills. Organizational skills, computer proficiency, and communication skills are a must.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. With industry leading benefits and compensation, Hyatt strives to build an atmosphere of care and development for its employees. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Our excellent benefits include:

• Free room nights, Discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance
• 401K with company match
• Paid Time Off, Holiday Pay, new child leave and personal day
• Paid Family Bonding Time and Adoption Assistance
• Employee Stock Purchase Plan
• Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• Candidates must be proficient in Microsoft Office, including Word, Excel and Powerpoint
• Previous administrative within Accounting or Engineering fielf, hotel experience preferred
• Must have a positive attitude and willing to go the extra mile to exceed the expectations of both internal and external guests
• College degree from accredited university, preferred in Accounting