Engineering Operations Lead — Admin & Licensing

EY; Boston (MA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

401(k) plan

Paid time off

Job summary

EY is seeking an Engineering Administrator to act as the operational backbone for a fast-moving engineering team. This role focuses on removing friction, coordinating across functions, and handling recurring administrative tasks to keep the team productive and compliant.

The ideal candidate is proactive, detail-oriented, and reliable, with experience managing licenses, budgets, and vendor relationships. EY offers hybrid work, a competitive compensation package, and comprehensive benefits.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills with a professional demeanor.
• Self-starter mindset with reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact for engineering tooling and services.
• Handle procurement and purchasing: raising purchase requests, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, tool provisioning, deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment, coordinating repairs, keeping records.
• Administer access and account requests: submitting, tracking approvals across systems, keeping records current.
• Keep team documentation and records organized: trackers, distribution lists, shared drives, SOPs, reference materials.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records retrievable; assist with reviews and reporting.
• Serve as a central point of coordination: field questions, route requests, proactively resolve operational issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication

Cross-functional coordination

Budget tracking

Discretion with sensitive information

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to act as the operational backbone for a fast-moving engineering team. This role focuses on removing friction, coordinating across functions, and handling recurring administrative tasks to keep the team productive and compliant.

The ideal candidate is proactive, detail-oriented, and reliable, with experience managing licenses, budgets, and vendor relationships. EY offers hybrid work, a competitive compensation package, and comprehensive benefits.