Engineering Proposal & Administrative Coordinator

Whitman, Requardt and Associates, LLP; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Life Insurance

Disability insurance

Flexible spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt and Associates, LLP seeks an Administrative Assistant/Proposal Coordinator in our York, PA office. You will support our design and technical teams, manage files, prepare proposals, and coordinate marketing materials to help win projects.

We value organization, clear communication, and a team approach. 3+ years in engineering/architecture settings and proficiency with Adobe/InDesign and Microsoft Office are preferred.

Qualifications

• High school degree or equivalent required; college degree preferred.
• Minimum 3 years experience; engineering/architecture/construction industry preferred.
• Proficient in Adobe Creative Suite (InDesign/Acrobat) and Microsoft Office.
• Strong written and verbal communication; highly organized and detail oriented.
• Ability to multi-task and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to technical and management teams.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute mail and prepare outgoing packages.
• Field calls, receive visitors, and coordinate with graphics teams for collateral.
• Assist in producing proposals and marketing materials.
• Prepare resumes, project descriptions, and marketing information.

Skills

Adobe InDesign

Acrobat

Microsoft Office

Communication skills

Organization

Travel coordination

Education

High school degree or equivalent

Associate's or Bachelor's in Marketing, Communications, English, Journalism or related field

Tools

Adobe Creative Suite

InDesign

PowerPoint

Excel

Outlook

Job description

Whitman, Requardt and Associates, LLP seeks an Administrative Assistant/Proposal Coordinator in our York, PA office. You will support our design and technical teams, manage files, prepare proposals, and coordinate marketing materials to help win projects.

We value organization, clear communication, and a team approach. 3+ years in engineering/architecture settings and proficiency with Adobe/InDesign and Microsoft Office are preferred.