Administrative Assistant: Engineering Office Support & Travel Planning

Internetwork Expert; Charlotte (NC); On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Above standard health and dental保险

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering is seeking an experienced Administrative Assistant to support our Charlotte office production staff and senior management. Strong communication, organization, and attention to detail are essential, with proficiency in MS Office and Newforma/Procore familiarity preferred.

We offer a stable professional environment with above standard health and dental insurance, paid holidays, vacation, and a 401K plan.

Qualifications

• 5+ years of administrative experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to work standard business hours 7:30am–4:30pm with occasional flexibility.
• Bachelor's degree preferred in Business, Communications, or English.

Responsibilities

• Update specifications, proposals, and reports for a team of professional consulting engineers.
• Process Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management Software.
• Independently perform confidential office/administrative duties with speed and accuracy.
• Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner.
• Prepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel).
• Copy/distribute documents as needed; open and distribute mail; process overnight deliveries.
• Assist in planning office events and employee engagement activities.
• Create, update, and submit expense reports in a timely manner, when requested.
• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed.
• Collaborate with administrative & engineering team members in other offices to identify "best practices" and a consistent approach to cross department functions.

Skills

5+ years admin experience

Organizational skills

Strong communication skills

Prioritization & multitasking

Team player

Education

Bachelor's degree preferred in Business/Communications/English

Tools

Newforma Project Management

Procore

Microsoft Office

Job description

RMF Engineering is seeking an experienced Administrative Assistant to support our Charlotte office production staff and senior management. Strong communication, organization, and attention to detail are essential, with proficiency in MS Office and Newforma/Procore familiarity preferred.

We offer a stable professional environment with above standard health and dental insurance, paid holidays, vacation, and a 401K plan.