Administrative Assistant

RMF Engineering, Inc.; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering, Inc. is seeking an experienced Administrative Assistant in Charlotte to support production staff and senior management. Strong communication, organizational, and computer skills are essential for prioritizing tasks and maintaining accuracy.

The role involves document processing, travel arrangements, and teamwork with engineers across offices, with a focus on professional representation and efficient administrative operations.

Qualifications

• At least 5 years of experience in administrative matters.
• Excellent organizational skills and ability to multi-task.
• Availability to work our standard hours 7:30am-4:30pm with flexibility.
• Excellent verbal and written communication skills.
• Bachelor's degree or equivalent in Business, Communications or English preferred.

Responsibilities

• Update specifications, proposals, and reports for engineers.
• Process Construction Administration documents (submittals, RFIs, etc.) in Newforma.
• Independently perform confidential office/administrative duties with speed and accuracy.
• Represent the Company professionally to internal and external contacts.
• Prepare and edit documents in Microsoft Office (PowerPoint, Word, Excel).
• Plan office events and employee engagement activities.
• Create, update, and submit expense reports in a timely manner.

Skills

Organizational skills

Communication skills

Team collaboration

Adaptability

Education

Bachelor's degree preferred in Business, Communications, English

Tools

Newforma Project Management Software

Procore

Microsoft Office

Job description

About RMF

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.

Job Type

On-site

Description

RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our growing Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.

Position Responsibilities include

• Update specifications, proposals, and reports for a team of professional consulting engineers
• Process Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management Software
• Independently perform confidential office/administrative duties with speed and accuracy
• Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner
• Prepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel)
• Copy/distribute documents as needed; open and distribute mail; process overnight deliveries
• Assist in planning office events and employee engagement activities
• Create, update, and submit expense reports in a timely manner, when requested
• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed
• Collaborate with administrative & engineering team members in other offices to identify "best practices" and a consistent approach to cross department functions

Requirements

Required Qualifications

• Proven experience of at least 5 years in administrative matters
• Excellent organizational skills with the ability to adapt quickly to changes and multi-task assignments when needed
• The ability to work our standard business hours of 7:30am - 4:30pm or similar. On occasion, workload and deadlines may require flexibility
• Excellent Communication skills
• Proven understanding of Microsoft applications (Word, PowerPoint, Excel)
• Strong problem analysis and critical thinking skills
• Excellent verbal and written communication skills
• Bachelor's degree preferred in Business, Communications, English or the equivalent combination of education and relevant experience

Preferred Qualifications

• Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and Contractor fields
• Experience with the Newforma Project Management Software, Procore

Benefits

We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.