Engagement Operations Administrative Coordinator

Philadelphia College of Osteopathic Medicine; Philadelphia (Philadelphia County); On-site; USD 35,000 - 47,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine is seeking an Administrative Coordinator - Engagement to support the IA - Engagement department. This role provides broad administrative assistance to the department’s senior leadership and staff, handling operations, budgeting support, event coordination, and process improvements.

The position requires a bachelor's degree and at least three years of relevant experience in a fast-paced office environment, with strong organizational and communication

Qualifications

• A minimum of three years experience as an administrative assistant or coordinator in a fast-paced office.
• Familiarity with budgeting process or expense reconciliation.
• Strong collaboration skills.
• Strong organizational and administrative abilities.
• Demonstrated customer service orientation.
• Strong analytical and problem-solving skills.
• Strong communication skills, including verbal, written, and interpersonal.
• Proficiency in word processing, spreadsheets, presentation, and virtual meeting apps on Google Workspace or Microsoft 365.

Responsibilities

• Perform general administrative duties to support departmental operations, including supplies, mail, and information in approved systems.
• Assist with planning, budgeting and reporting for the department.
• Process invoices, purchase requisitions, and PO adjustments; monitor vendor payments.
• Maintain accurate information in systems with confidentiality.
• Support day-to-day administrative activities and staff attendance records.
• Serve as initial department contact for staff and external vendors.
• Coordinate event planning for the department from site selection to setup.
• Assist with quality, service, and process improvement initiatives.
• Perform other duties as assigned.

Skills

Administrative support

Budgeting

Event planning

Communication

Analytical thinking

Problem-solving

Google Workspace

Microsoft 365

Education

Bachelor's degree

Tools

Google Workspace

Microsoft 365

Word processing

Spreadsheets

Presentations

Video conferencing

Job description

Philadelphia College of Osteopathic Medicine is seeking an Administrative Coordinator - Engagement to support the IA - Engagement department. This role provides broad administrative assistance to the department’s senior leadership and staff, handling operations, budgeting support, event coordination, and process improvements.

The position requires a bachelor's degree and at least three years of relevant experience in a fast-paced office environment, with strong organizational and communication