Project Administrator II

ENFRA; Rayville (MO); On-site; USD 33,000 - 44,000; Full time

Job summary

ENFRA is seeking a Project Administrator II to support project staff on $5M-$10M initiatives with 50–150 onsite personnel. You will help track time, manage office operations, onboard staff, and handle procurement and documentation to ensure on-time project delivery.

The role requires 2+ years in project administration within construction, strong MS Office proficiency, and solid communication skills to coordinate with multiple teams and external partners.

Qualifications

• High School diploma or GED equivalent.
• 2+ years of Project Administration experience for an architectural, engineering or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing skills of 50 wpm minimum.
• Working knowledge of the Construction Industry.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including approval for discrepancies and submissions to Payroll.
• Maintains and procures office supplies with Management approval.
• Assists in onboarding and IT hardware/permissions processing.
• Maintains electronic project files.
• Assists team in invoice coding and approvals.
• Tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Gathers client-specific contractual requirements (licenses, insurance, safety programs).
• Assists with permits and inspections scheduling.
• Develops project documentation (daily reports, 4 week look-ahead, labor forecast).
• Compiles submittal and O&M/start-up books as requested by PMs.
• Distributes documents to field personnel and key parties.
• Communicates project information effectively to the team.
• Reconciles tool and rental equipment lists.
• Manages parking pass process.
• Other duties as assigned.

Skills

Typing 50 wpm

MS Office

Effective communication

Detail-oriented

Multitasking

Construction knowledge

Time tracking

Education

High School diploma

Construction mgmt coursework

Tools

Oracle/JD Edwards

Procure/Tri Build

Job description

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Project Administrator II will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects $5M-$10M with 50-150 onsite employees.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submissions to the Payroll processor.
• Properly maintains and procures office supplies, upon Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists team in invoice coding and approvals.
• Requests and tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Gathers and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Assists with the development of project documentation (i.e. daily reports, 4 week look-ahead, labor forecast etc.).
• Compiles submittal and O&M/start-up books, upon request from Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively & accurately communicates relevant project information to the project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Qualifications

Required Education, Experience, and Qualifications

• High School diploma or GED equivalent.
• 2+ years of Project Administration experience for an architectural, engineering or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing skills of 50 wpm minimum.
• Working knowledge of the Construction Industry.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, And Qualifications

• Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA).
• Construction billing experience, AIA billing/Textura.
• Experience with Oracle/JD Edwards.
• Experience with Procure and/or Tri Build.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Repeating motions that may include the wrists, hands and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

USD $24.28 - USD $32.41 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.