Project Administrator II

ENFRA Solutions; Northern (KY); Hybrid; USD 33,000 - 45,000; Full time

Job summary

ENFRA Solutions is seeking a Project Administrator II to support the project staff on projects ranging from $5M-$10M with 50-150 onsite employees. You will help manage timesheets, procure supplies, onboard new hires, and maintain electronic project files.

The role involves assisting with invoice coding, subcontract tracking, client billings, and contract requirements. You will also help prepare reports and project documentation, coordinate permits and inspections, and ensure clear communication

Qualifications

• High School diploma or GED required.
• 2+ years of project administration experience in construction/architectural environment.
• College-level coursework or two years’ construction management experience.
• Typing speed 50 wpm minimum.
• Working knowledge of the construction industry.
• Proficiency with MS Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to multitask in a fast-paced setting.

Responsibilities

• Ensures accurate weekly employee time tracking and approval of discrepancies.
• Maintains and procures office supplies with management approval.
• Assists in onboarding and IT hardware/permissions requests.
• Maintains electronic project files.
• Assists team with invoice coding and approvals.
• Tracks subcontracts, change orders, purchase orders, and sub-insurance certificates.
• Prepares client billings and lien releases.
• Gathers and submits client-specific contractual requirements (licenses, insurance, safety programs).
• Assists with permits and inspections scheduling (if applicable).
• Contributes to project documentation (daily reports, 4-week look-ahead, labor forecast).
• Assembles submittals and O&M/start-up books upon PM request.
• Distributes documents to field personnel and other stakeholders.
• Communicates project information clearly to the project team.
• Reconciles tool/rental equipment lists and parking passes as applicable.

Skills

Typing speed 50 wpm

Microsoft Office

Verbal and written communication

Detail-oriented

Multitasking

Education

High School diploma or GED

College coursework/construction management experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About Us

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Project Administrator II will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects $5M-$10M with 50-150 onsite employees.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submissions to the Payroll processor.
• Properly maintains and procures office supplies, upon Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists team in invoice coding and approvals.
• Requests and tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Gathers and submits any client-specific contractual requirements (i.e. city license, contractor\'s license, certificate of insurance, emergency phone list, other SI department\'s safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Assists with the development of project documentation (i.e. daily reports, 4 week look-ahead, labor forecast etc.).
• Compiles submittal and O&M/start-up books, upon request from Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively & accurately communicates relevant project information to the project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Qualifications

Required Education, Experience, and Qualifications

• High School diploma or GED equivalent.
• 2+ years of Project Administration experience for an architectural, engineering or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing skills of 50 wpm minimum.
• Working knowledge of the Construction Industry.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA).
• Construction billing experience, AIA billing/Textura.
• Experience with Oracle/JD Edwards.
• Experience with Procure and/or Tri Build.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Repeating motions that may include the wrists, hands and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

USD $24.28 - USD $32.41 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.