Energy Project Coordinator: Docs, Schedules, Travel

Knobelsdorff Enterprises; Minnesota; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employer-paid health and dental

HSA contributions

Life insurance

Disability coverage

401(k) with company match

Profit sharing

Paid weekly wages

PTO and holidays

Education reimbursement

Employee discounts

Job summary

Knobelsdorff Enterprises is seeking an energetic administrator to support its Energy division through project lifecycle coordination. You will manage documentation, track schedules, and support field and office communications to keep projects running safely and efficiently.

The role emphasizes collaboration, accurate reporting, and proactive problem-solving within a fast-paced team environment. Travel up to 100% is required across the region.

Qualifications

• Associate degree in Project Management, Construction Management, or equivalent experience.
• Field experience in project or construction support roles.
• Familiarity with construction drawings and documentation.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook (experience with Procore/Smartsheets a plus).
• Willingness to travel up to 100% throughout the region (including overnight stays).
• Valid driver’s license with clean driving history.
• Ability to pass a pre-employment drug screen and background check.

Responsibilities

• Provide administrative and coordination support to Project Managers and Construction Managers.
• Track and distribute project documentation, including RFIs, safety reports, and closeouts.
• Attend and document project meetings; distribute meeting notes and communication.
• Assist in updating schedules and tracking construction activities and milestones.
• Manage and report project changes including bulletins, design changes, and addendums.
• Prepare and coordinate reports, status trackers, and deliverables.
• Track financial items such as expenses, equipment rentals, and subcontractor costs.
• Attend daily Tailgate safety meetings and ensure field communication consistency.
• Support the coordination of safety audits, incidents, and reporting.
• Assist with preconstruction prep and project handoff processes.

Skills

Communication skills

MS Office

Procore

Smartsheets

Travel willingness

Education

Associate degree in Project Management or Construction Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Knobelsdorff Enterprises is seeking an energetic administrator to support its Energy division through project lifecycle coordination. You will manage documentation, track schedules, and support field and office communications to keep projects running safely and efficiently.

The role emphasizes collaboration, accurate reporting, and proactive problem-solving within a fast-paced team environment. Travel up to 100% is required across the region.