Energy Administrative Assistant | Data & Operations Support

Phase2 Technology; Bloomington (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Pension plan

Medical insurance

Paid time off

401(k) plan matching

Life insurance

Job summary

Phase2 Technology is seeking an Administrative Assistant in Bloomington, IL to provide essential administrative and systems support, maintain accurate data, and back up key functions. You will help with billing, reporting, data validation, and department coordination, enabling smooth daily operations.

The role requires strong MS Office skills, attention to detail, and the ability to learn new processes while supporting multiple teams.

Qualifications

• Requires 2-year degree or equivalent work experience.
• Strong administrative, organizational, and data entry skills.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Ability to learn new software systems and processes quickly.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities and deadlines.
• Experience with ERP, CRM, or other business systems preferred.
• Experience supporting multiple team members or departments.

Responsibilities

• Maintain and update system records, pricing, product information, customer accounts, and other data.
• Assist with daily, weekly, and monthly administrative tasks including billing support, reconciliations, reporting, and data validation.
• Monitor data accuracy and resolve discrepancies with department personnel.
• Prepare reports, spreadsheets, and documentation for internal and external use.
• Support contract administration, documentation, and customer program maintenance.
• Serve as backup for key administrative functions during absences or peak periods.
• Assist with order entry, vendor communication, scheduling, and coordination.
• Learn department-specific processes to provide additional support as needs evolve.
• Process transactions, documentation, confirmations, and communications.

Skills

2-year degree

Data entry

Strong communication

Attention to detail

Ability to multi-task

ERP/CRM experience

Education

2-year degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Phase2 Technology is seeking an Administrative Assistant in Bloomington, IL to provide essential administrative and systems support, maintain accurate data, and back up key functions. You will help with billing, reporting, data validation, and department coordination, enabling smooth daily operations.

The role requires strong MS Office skills, attention to detail, and the ability to learn new processes while supporting multiple teams.