Administrative Assistant - Energy & Agriculture Support

Evergreen FS, Inc.; Bloomington (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) match

Employee assistance program

Job summary

Evergreen FS, Inc. in Illinois is seeking an Administrative Assistant to provide essential administrative and operational support to the department.

You will maintain data, coordinate workflows, and back up key admin functions to ensure continuity during absences or workload spikes. The role offers opportunities to learn additional business processes and participate in departmental projects while supporting multiple teams, vendors, and customers.

Qualifications

• Typically requires a 2-year degree or equivalent work experience.
• Strong administrative, organizational, and data entry skills.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to learn new software systems and business processes quickly.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience working with ERP, CRM, or other business management systems preferred.
• Experience supporting multiple team members or departments.
• Willingness to learn new business processes and contribute to continuous improvement.
• Must be able to pass pre-employment background and drug screen.

Responsibilities

• Maintain and update system records, pricing, product information, customer accounts.
• Assist with billing support, reconciliations, reporting, and data validation.
• Monitor data accuracy and resolve discrepancies with department staff.
• Prepare reports, spreadsheets, and documents for internal and external use.
• Support contract administration and customer program maintenance.
• Serve as backup for key administrative functions during absences.
• Assist with order entry, vendor communication, scheduling, and coordination.
• Develop understanding of critical departmental workflows to maintain continuity.
• Learn department processes to provide additional support as business needs evolve.
• Process transactions, documentation, confirmations, and communications.
• Support special projects and process improvement initiatives.
• Respond to inquiries regarding products, pricing, accounts; provide department support.
• Assist with scheduling, meeting prep, document management, and cross-team communication.
• All other duties as assigned.

Skills

MS Office

Data entry

Attention to detail

Communication

Multi-tasking

Problem-solving

Education

2-year degree

Tools

ERP systems

CRM systems

Microsoft Excel

Microsoft Outlook

Document management

Job description

Evergreen FS, Inc. in Illinois is seeking an Administrative Assistant to provide essential administrative and operational support to the department.

You will maintain data, coordinate workflows, and back up key admin functions to ensure continuity during absences or workload spikes. The role offers opportunities to learn additional business processes and participate in departmental projects while supporting multiple teams, vendors, and customers.