IT Administrative Assistant - Billing & Data Entry

Custom-Computer-Specialists; Yorktown (IN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical and dental plans

Vision and disability plans

Flexible spending programs including H

401K with employer match

Onsite fitness center or gym mem

Job summary

Custom Computer Specialists in Indiana is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. You will maintain records, coordinate with program leads and accounting, and support everyday operations in a fast-paced environment.

The ideal candidate is detail-oriented, highly organized, and proficient in Excel; NetSuite experience is a plus.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing

Invoicing

Microsoft Excel

NetSuite

Attention to detail

Organizational skills

Communication skills

Deadline management

Tools

NetSuite

Job description

Custom Computer Specialists in Indiana is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. You will maintain records, coordinate with program leads and accounting, and support everyday operations in a fast-paced environment.

The ideal candidate is detail-oriented, highly organized, and proficient in Excel; NetSuite experience is a plus.