EMS Administrative Support Specialist

U.S. Department of Veterans Affairs; Sioux Falls (SD); On-site; USD 42,000 - 56,000; Full time

Job summary

U.S. Department of Veterans Affairs in Sioux Falls, SD seeks a Program Support Assistant (OA) to provide essential administrative and clerical support for the Environmental Management Service (EMS).

The role emphasizes organization, communication, and office automation to assist staff and management in daily operations. Responsibilities include preparing documents, maintaining records, scheduling meetings, tracking work orders, and handling confidential information.

Qualifications

• Typing proficiency of at least 40 words per minute.
• Experience providing administrative and clerical support including correspondence and records.
• Education may substitute for experience per GS-5 standards; 4+ years post-high school education required.
• Combination of education and experience acceptable; transcripts required.
• Ask pre-employment exams; work is sedentary with PC use; team office setting.

Responsibilities

• Provides administrative and clerical support to the EMS department.
• Prepares correspondence, reports, and documents.
• Maintains and updates records, files, and databases.
• Schedules appointments, meetings, and coordinates calendars.
• Assists in work orders and service requests tracking.
• Communicates with staff and external stakeholders to relay information.
• Uses office software to create, edit, and manage documents and data.
• Handles confidential information per policy.
• Supports inventory management for supplies/equipment.

Skills

Typing 40 wpm

Administrative support

Office software

Calendar management

Communication

Records management

Data entry

Education

4+ years education beyond high school

Tools

Microsoft Word

Microsoft Excel

Office 365

Databases

Job description

U.S. Department of Veterans Affairs in Sioux Falls, SD seeks a Program Support Assistant (OA) to provide essential administrative and clerical support for the Environmental Management Service (EMS).

The role emphasizes organization, communication, and office automation to assist staff and management in daily operations. Responsibilities include preparing documents, maintaining records, scheduling meetings, tracking work orders, and handling confidential information.