Employment Associate

State of South Carolina; Rock Hill (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

The State of South Carolina is seeking an Employment Associate in Rock Hill to collaborate with departments on employment and payroll documentation, processes, and personnel actions for faculty, staff, and students. You will help hire, onboard, and offboard, ensuring policy compliance and accurate record-keeping.

Responsibilities include coordinating with HR and Budget Office, initiating epafs, assisting with reporting, and providing applicant support.

Qualifications

• Bachelor’s degree or associate’s degree plus two years of relevant experience, or high school diploma plus four years of relevant experience.
• Working knowledge of employment terminology, laws and regulations.
• Working knowledge of payroll processing principles.
• Understanding Winthrop’s employment and payroll processes preferred.
• Effective oral and written communication skills.
• Ability to coordinate multiple concurrent tasks.
• Ability to meet deadlines with accuracy in high-volume environments.
• Strong interpersonal skills with faculty, staff, students and the public.
• Exceptional customer service skills.
• Ability to handle confidential information with judgment.
• Sufficient technical ability to master required software.

Responsibilities

• Reports to the Business Center Manager and submits employment and payroll forms to HR and Payroll Office.
• Supports departments in hiring faculty, staff and students; coordinates documentation with Budget Office and HR.
• Initiates epafs for new hires and rehires; maintains compliance with hiring policies.
• Retains records per adopted naming conventions and retention protocols.
• Escalates complex problems as needed.
• Coordinates with HR and Budget Office on salary/position actions and epafs for permanent faculty and staff.
• Assists in revising/ending assignments for temporary employees; monitors epafs to keep approvals moving.
• Meets with departments to proactively manage employment needs; maintains roster of personnel and vacancies.
• Assists in preparing routine reports; onboarding/offboarding support; interview scheduling and applicant support.
• Supports technology/system access requests for new hires; assists with Payroll adjustments and timesheet approvals.
• Creates and maintains procedural documentation; acts as backup for other Business Center members.

Skills

Excellent communication

Organizational skills

Attention to detail

Customer service

Confidential information handling

Documentation coordination

MS Office proficiency

Education

Bachelor’s degree

Associate’s degree

High school diploma + 4 years experience

Tools

Banner software

Job description

Job Responsibilities

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Recruiting and Hiring

• Supports departments in hiring new employees, including faculty, staff and students.
• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Initiates electronic personnel action forms (epafs) for new hires and rehires.
• Ensures compliance with hiring policies and procedures.
• Retains records and files according to adopted naming conventions, organization and record retention protocols.
• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.
• Maintains roster of personnel and vacant positions for assigned departments.
• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.
• Supports requests for technology and system access for new hires.
• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.
• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.
• Serves as backup for other members of the assigned Business Center.

Minimum And Additional Requirements

• Bachelor’s degree, associate’s degree and two years of relevant experience, or high school diploma and four years of relevant experience.
• Working knowledge of basic employment-related terminology, laws and regulations.
• Working knowledge of payroll processing principles and practices.
• Working knowledge of Winthrop’s employment and payroll processes and procedures preferred.
• Effective oral and written communication skills.
• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.
• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Exceptional customer service skills.
• Ability to exercise sound judgment and discretion with confidential information.
• Sufficient technical ability to master required software.

Preferred Qualifications

• Previous related experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software helpful.

Additional Comments

Travel/Overtime Requirements: Occasional work outside normal business hours.

Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.