Construction Administrator

Willmeng Construction; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance

Flexible Time Off Policy

9 paid company holidays

Parental bonding leave and disability

Spacious break rooms with meals

Team-building and volunteer activities

Job summary

Willmeng Construction is seeking a Construction Administrator to support project lifecycles from startup to closeout. You will partner with Project Managers, Superintendents, and the operations team to maintain accurate project documentation and communications.

The role emphasizes coordinating contracts, payments, and compliance while ensuring schedules stay on track and quality standards are met. A bachelor’s is preferred with 5+ years in construction administration.

Qualifications

• Bachelor’s degree preferred; minimum 5 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite, Microsoft Project, Outlook, and construction management software including Procore.
• Strong interpersonal and communication skills with the ability to collaborate effectively across teams and adapt readily to changing priorities.
• Highly organized with the ability to manage multiple projects simultaneously while maintaining a strong focus on detail and accuracy.
• Demonstrates critical thinking, accountability, and a willingness to ask questions, accept constructive feedback, and continuously learn.

Responsibilities

• Serves as the accounting and documentation point of contact for all projects within a given silo, ensuring accuracy and timely processing in close coordination with Project Managers.
• Tracks and maintains all owner and subcontractor contracts, certifications, and team training requirements to keep the project team compliant and current.
• Acts as the primary liaison for subcontractor inquiries and coordinates all project accounting functions, including accounts receivable, client payment follow‑up, subcontractor payments, and reconciliation of accounting, change order management and operations records.
• Manages equipment rentals and maintains a organized filing system for all project documents and records.
• Supports project closeout by coordinating required documentation including final billings, subcontractor warranties, lien waivers, and punch lists.
• Manage compliance requirements for all subcontractors.

Job description

About Willmeng

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Role

The Construction Administrator plays a vital role in the successful delivery of Willmeng construction projects, supporting the full project lifecycle from startup through closeout. Working closely with Project Managers, Superintendents, and the broader operations team, the CA serves as a central hub for project documentation and communication — ensuring all team members have accurate, current information at every stage of construction. This role is essential to keeping projects on schedule, completed efficiently, and to Willmeng’s standards of excellence.

What you will accomplish

• Serves as the accounting and documentation point of contact for all projects within a given silo, ensuring accuracy and timely processing in close coordination with Project Managers.
• Tracks and maintains all owner and subcontractor contracts, certifications, and team training requirements to keep the project team compliant and current.
• Acts as the primary liaison for subcontractor inquiries and coordinates all project accounting functions, including accounts receivable, client payment follow‑up, subcontractor payments, and reconciliation of accounting, change order management and operations records.
• Manages equipment rentals and maintains a organized filing system for all project documents and records.
• Supports project closeout by coordinating required documentation including final billings, subcontractor warranties, lien waivers, and punch lists.
• Manage compliance requirements for all subcontractors.

What we would like you to have

• Bachelor’s degree preferred; minimum 5 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite, Microsoft Project, Outlook, and construction management software including Procore.
• Strong interpersonal and communication skills with the ability to collaborate effectively across teams and adapt readily to changing priorities.
• Highly organized with the ability to manage multiple projects simultaneously while maintaining a strong focus on detail and accuracy.
• Demonstrates critical thinking, accountability, and a willingness to ask questions, accept constructive feedback, and continuously learn.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees’ total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.