Employee Experience Coordinator

Talentoma; Seattle (WA); Remote; USD 54,000 - 70,000; Full time

Benefits offered by this job

Fully remote work

Structured onboarding and training

Regular check-ins with HR lead

Skill development opportunities

Health coverage and paid leave

Job summary

Talentoma is seeking an Employee Experience Coordinator to drive onboarding, engagement surveys, and HR inquiries from a fully remote homebase in Washington state. The role collaborates with employees, managers, recruiters, and IT, and supports the HR team lead with timely, accurate updates.

A 40-hour week applies with flexibility on days and shifts. You will use Workday, Google Calendar, Cornerstone, and SurveyMonkey to manage tasks, track progress, and deliver high-quality employee

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in HR coordination, onboarding support, or employee experience administration preferred.
• Familiarity with employee onboarding stages, orientation planning, recognition activities, and private information handling.

Responsibilities

• Review incoming employee emails, identify topic and urgency, and organize next steps using team procedures.
• Coordinate onboarding after recruiters confirm a new starter, check manager availability and orientation requirements.
• Use Workday to check employee details, update onboarding milestones, and record progress notes.
• Arrange virtual orientations and check-ins via Google Calendar, confirming invitations and meeting details.
• Coordinate learning activities through Cornerstone and monitor completion status.
• Answer routine questions about orientation, resources, and recognition programs for employees.
• Organize listening activities through SurveyMonkey and summarize themes without exposing feedback.
• Maintain recognition calendars and ensure accurate dates and next steps.
• Follow up on overdue actions and escalate sensitive concerns to HR team lead.
• Review completed activities for accuracy and share obstacles during team reviews.

Skills

HR coordination

Onboarding

Communication

Time management

Education

High school diploma or equivalent

Tools

Workday

Google Calendar

Cornerstone

SurveyMonkey

Job description

Job Title: Employee Experience Coordinator

Monthly Pay: $4,842 - $6,265 USD per month

Summary:

This role builds practical skills in employee engagement, onboarding coordination, survey research, and thoughtful follow-up. You organize employee experience activities that help new and existing employees find information, connect with colleagues, and navigate everyday workplace questions. The position sits within the HR team, works under an HR team lead, and partners with employees, managers, recruiters, and IT support. This is a fully remote, desk-based opportunity to work from home in Washington, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming employee emails and shared requests, identify the topic and urgency, and organize next steps using established team procedures.
• Coordinate onboarding activities after recruiters confirm a new starter, checking manager availability, orientation requirements, and outstanding preparation tasks before arranging introductions.
• Use an HR system such as Workday to check employee details, update permitted onboarding milestones, and record clear progress notes for the HR team.
• Arrange virtual orientations and employee check-ins through a scheduling and calendar tool such as Google Calendar, confirming invitations, participants, and meeting information.
• Coordinate assigned learning activities through a learning management system such as Cornerstone, sharing access guidance and checking completion status before sending reminders.
• Answer routine questions about orientation activities, employee resources, and recognition programs using approved information, routing unfamiliar questions to the HR team lead.
• Organize employee listening activities through a survey tool such as SurveyMonkey, distribute approved questionnaires, and summarize response themes without exposing individual feedback.
• Maintain recognition activity calendars and participation trackers, coordinating manager input and checking that employee communications contain accurate dates and clear next steps.
• Follow up on overdue actions with employees and managers, refer technical access issues to IT support, and elevate sensitive employee concerns to the HR team lead.
• Review completed activities for accuracy, timely turnaround, complete notes, and documented follow-up, then share recurring obstacles and outstanding actions during team reviews.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of experience in HR coordination, onboarding support, or employee experience administration preferred.
• Familiarity with employee onboarding stages, orientation planning, recognition activities, and respectful handling of private employee information.
• Ability to navigate an HR system such as Workday and maintain accurate status updates within assigned permissions.
• Comfort organizing invitations, tracking learning completion, and reviewing survey responses using the named scheduling, learning, and survey systems.
• Clear written and verbal communication for answering employee questions, preparing meeting details, and explaining next steps without making unsupported commitments.
• Ability to prioritize requests, coordinate handoffs across teams, and recognize when a question needs guidance from the HR team lead.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in Washington, with responsibilities carried out through desk-based digital coordination.
• Structured onboarding and training on an HR system such as Workday, a scheduling and calendar tool such as Google Calendar, a learning management system such as Cornerstone, and a survey tool such as SurveyMonkey.
• Regular check-ins with the HR team lead to review priorities, clarify questions, and receive practical feedback.
• Opportunities to build employee engagement, training coordination, survey research, and cross-team communication skills through everyday assignments.
• Benefits include health coverage, paid leave, maternity leave, bonus opportunities, and stipends.