People Operations Specialist

Talentoma; Florida; Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is hiring a People Operations Specialist to support onboarding readiness, HR service inquiries, and training coordination. This fully remote role in Florida focuses on guiding new hires through onboarding milestones, responding to employee questions, and ensuring timely follow-through.

You will collaborate with recruiters, hiring managers, and training contacts within the People Operations team to maintain smooth onboarding processes and clear ownership.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of people operations, HR administration, or employee onboarding experience preferred, particularly in a desk-based support setting.
• Familiarity with onboarding milestones, orientation arrangements, employee service requests, and the boundaries of routine HR support.
• Comfort navigating a HR system such as ADP to track onboarding tasks and check outstanding actions.
• Ability to use a learning management system such as Docebo to assign introductory training and review completion status.
• Clear written and verbal communication for explaining next steps, asking focused questions, and providing concise updates to employees and managers.
• Authorization to work in the United States.
• Fully remote work from home, with daily responsibilities completed through digital communication and desk-based people operations workflows.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.

Responsibilities

• Review incoming employee emails and onboarding requests, identify the help needed, and prioritize work using established team guidance and start dates.
• Confirm onboarding milestones with recruiters and hiring managers, checking that orientation arrangements, introductory meetings, and training assignments have clear owners.
• Maintain onboarding checklists in a HR system such as ADP, noting task status, outstanding actions, and the next follow-up date.
• Send new starters approved welcome information, explain onboarding steps, and direct questions to the appropriate people operations or training contact.
• Organize orientation calendars with hiring managers and presenters, confirm attendance, and communicate changes promptly to everyone affected by revised arrangements.
• Assign approved introductory courses through a learning management system such as Docebo and check completion before sending appropriate reminders.
• Answer routine employee questions about internal resources and onboarding processes, using approved guidance rather than making decisions outside your scope.
• Follow up on missing task updates and unresolved questions; escalated conflicting instructions or delayed onboarding milestones to the people operations team lead.
• Summarize recurring onboarding obstacles and employee questions for team review, suggesting practical checklist updates that make instructions easier to follow.
• Assess work against accuracy, turnaround expectations, complete notes, and consistent follow-up, confirming resolution before marking onboarding requests complete.

Skills

Clear communication

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Tools

ADP

Docebo

Job description

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

This role builds practical skills in employee onboarding, HR service support, and training coordination while helping employees navigate everyday workplace processes. As a People Operations Specialist, you focus on onboarding readiness, employee questions, and timely follow-through so new starters receive clear guidance. You sit within the people operations team, work under a people operations team lead, and collaborate with employees, hiring managers, recruiters, and training contacts. This fully remote position lets you work from home in Florida, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming employee emails and onboarding requests, identify the help needed, and prioritize work using established team guidance and start dates.
• Confirm onboarding milestones with recruiters and hiring managers, checking that orientation arrangements, introductory meetings, and training assignments have clear owners.
• Maintain onboarding checklists in a HR system such as ADP, noting task status, outstanding actions, and the next follow-up date.
• Send new starters approved welcome information, explain onboarding steps, and direct questions to the appropriate people operations or training contact.
• Organize orientation calendars with hiring managers and presenters, confirm attendance, and communicate changes promptly to everyone affected by revised arrangements.
• Assign approved introductory courses through a learning management system such as Docebo and check completion before sending appropriate reminders.
• Answer routine employee questions about internal resources and onboarding processes, using approved guidance rather than making decisions outside your scope.
• Follow up on missing task updates and unresolved questions; escalated conflicting instructions or delayed onboarding milestones to the people operations team lead.
• Summarize recurring onboarding obstacles and employee questions for team review, suggesting practical checklist updates that make instructions easier to follow.
• Assess work against accuracy, turnaround expectations, complete notes, and consistent follow-up, confirming resolution before marking onboarding requests complete.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of people operations, HR administration, or employee onboarding experience preferred, particularly in a desk-based support setting.
• Familiarity with onboarding milestones, orientation arrangements, employee service requests, and the boundaries of routine HR support.
• Comfort navigating a HR system such as ADP to track onboarding tasks and check outstanding actions.
• Ability to use a learning management system such as Docebo to assign introductory training and review completion status.
• Clear written and verbal communication for explaining next steps, asking focused questions, and providing concise updates to employees and managers.
• Careful handling of sensitive employee information, sound judgment about sharing details, and willingness to seek guidance when uncertain.
• A reliable computer, high-speed internet, quiet private workspace, and availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home, with daily responsibilities completed through digital communication and desk-based people operations workflows.
• Structured onboarding and training on a HR system such as ADP and a learning management system such as Docebo.
• Regular check-ins with the people operations team lead to review questions, priorities, progress, and areas for continued development.
• Build practical skills in employee onboarding, orientation coordination, HR service support, training tracking, and clear employee communication.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.