Emmanuel Adaramoye

MeeBoss; Los Angeles (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

MeeBoss in Los Angeles, CA is seeking a detail-oriented Administrative Assistant to support invoice processing, data entry, and general administrative operations onsite. The role requires 2-4 years of relevant experience and familiarity with ERP systems and Bill.com, plus basic Excel skills.

Primary responsibilities include organizing invoices, submitting them through systems, maintaining records, and supporting accounts payable.

Qualifications

• 2-4 years of experience in administrative support, accounting assistance, invoice processing, or a related field.
• Experience with ERP or accounting systems such as SAP, NetSuite, Concur, or similar platforms.
• Familiarity with Bill.com.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple administrative tasks efficiently.
• Good written and verbal communication skills.
• Ability to work onsite at the Los Angeles, California office.

Responsibilities

• Collect, organize, and maintain invoices and related financial documentation.
• Submit invoices accurately and promptly through designated systems.
• Enter invoice information into the appropriate systems and verify data for completeness and accuracy.
• Maintain well-organized financial records and administrative documentation.
• Assist with invoice tracking and follow up on outstanding documentation when necessary.
• Support accounts payable and other administrative processes as required.
• Use accounting and ERP systems to manage invoice-related information.
• Perform routine data entry and administrative duties while maintaining confidentiality and accuracy.
• Collaborate with team members to ensure smooth and efficient administrative operations.

Skills

Invoice processing

Data entry

Administrative support

Microsoft Excel

Attention to detail

Time management

Written communication

Verbal communication

Tools

SAP

NetSuite

Concur

Bill.com

Job description

We are seeking a detail-oriented and organized Administrative Assistant to support invoice processing, data entry, and general administrative operations at our Los Angeles office.

The ideal candidate will have 2-4 years of relevant experience, familiarity with accounting or ERP systems, and experience using Bill.com. Basic Microsoft Excel proficiency and strong attention to detail are essential for success in this role.

This is an onsite contract position. Candidates must be located near Los Angeles, CA, and available to work onsite.

Key Responsibilities

• Collect, organize, and maintain invoices and related financial documentation.
• Submit invoices accurately and promptly through designated systems.
• Enter invoice information into the appropriate systems and verify data for completeness and accuracy.
• Maintain well-organized financial records and administrative documentation.
• Assist with invoice tracking and follow up on outstanding documentation when necessary.
• Support accounts payable and other administrative processes as required.
• Use accounting and ERP systems to manage invoice-related information.
• Perform routine data entry and administrative duties while maintaining confidentiality and accuracy.
• Collaborate with team members to ensure smooth and efficient administrative operations.

Required Qualifications

• 2-4 years of experience in administrative support, accounting assistance, invoice processing, or a related field.
• Experience with ERP or accounting systems such as SAP, NetSuite, Concur, or similar platforms.
• Familiarity with Bill.com.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple administrative tasks efficiently.
• Good written and verbal communication skills.
• Ability to work onsite at the Los Angeles, California office.

Preferred Qualifications

• Experience supporting accounts payable (AP) or accounts receivable (AR) processes.
• Familiarity with invoice submission, verification, and tracking workflows.
• Strong problem-solving and organizational skills.
• Ability to work independently and collaboratively in a team environment.

Compensation and Work Details

• Pay: $22.00 per hour
• Employment Type: Contract
• Work Arrangement: Onsite
• Location: Los Angeles, CA 90065
• Openings: 1
• Experience Level: 2-4 years