Elite Litigation Administrative Assistant (In-Office 2x/Week)

Considine Search; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Considine Search in San Francisco is seeking an Administrative Assistant to support attorneys in the Litigation group with day-to-day operations. The role requires in-office presence two days per week and entails managing calendars, filings, client communications, and billing coordination.

The ideal candidate has 3–5 years of litigation support, strong MS Office skills (Outlook, Word, PowerPoint), and experience with firm technologies.

Qualifications

• 3-5 years of experience providing administrative support to litigation attorneys in a law firm.
• Experience with filing in federal and other courts required.
• Proficient in Microsoft Office Suite, specifically Outlook, Word and PowerPoint.
• Proficiency with firm technology: Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies.
• Strong written and verbal communication and professional client service across all levels of firm personnel.

Responsibilities

• Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders.
• Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience.
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
• Provide administrative support: draft/proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, and opening/closing procedures; monitor billing with attorneys and accounting; maintain matter lists and billing accuracy.

Skills

Litigation support

Calendar management

Client service

Microsoft Office

Communication

Tools

Cisco Jabber

Zoom

Intapp

iManage

Job description

Considine Search in San Francisco is seeking an Administrative Assistant to support attorneys in the Litigation group with day-to-day operations. The role requires in-office presence two days per week and entails managing calendars, filings, client communications, and billing coordination.

The ideal candidate has 3–5 years of litigation support, strong MS Office skills (Outlook, Word, PowerPoint), and experience with firm technologies.