Hybrid Litigation Administrative Assistant - Client-Focused

Considine Search; San Francisco (CA); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

Considine Search is seeking an Administrative Assistant for our San Francisco office to support the Litigation practice. You will manage attorney calendars, coordinate filings, and handle client interactions, with billing support and travel arrangements as needed.

The role emphasizes high-level administrative tasks, precise logistics, and collaboration across departments. Candidates should have 3–5 years in law-firm support, strong MS Office skills, and be comfortable in a fast-paced environment.

Qualifications

• 3-5 years' experience providing administrative support to litigation attorneys in a law firm.
• Experience with filing in federal and other courts required.
• Proficient in Microsoft Office Suite, Outlook, Word and PowerPoint.
• Proficiency in firm technologies including Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies.
• Strong written and verbal communication and professional client service skills across all levels of firm personnel.
• Highly organized with excellent time management, accuracy, and attention to detail; works well in a fast-paced environment.

Responsabilités

• Manage complex attorney calendars; coordinate deadlines, filings, and reminders with precision.
• Greet clients and visitors; provide a professional, welcoming experience.
• Serve as primary client contact in person and by phone; maintain clear communication across stakeholders.
• Draft/proofread correspondence and legal documents; prepare engagement letters; maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, openings/closings; assist with client billing.
• Arrange travel and meetings; coordinate materials and calendar items.
• Support business development: coordinate with Marketing on materials and client packets; manage CRM lists.
• Collaborate with departments to resolve administrative needs; assist onboarding for new attorneys.

Connaissances

Litigation support

Calendar management

Microsoft Office

Client service

Billing support

Communication skills

Outils

Cisco Jabber

Zoom

Intapp

iManage

Description du poste

Considine Search is seeking an Administrative Assistant for our San Francisco office to support the Litigation practice. You will manage attorney calendars, coordinate filings, and handle client interactions, with billing support and travel arrangements as needed.

The role emphasizes high-level administrative tasks, precise logistics, and collaboration across departments. Candidates should have 3–5 years in law-firm support, strong MS Office skills, and be comfortable in a fast-paced environment.