Elite Global Virtual Executive Assistant

Fpsinc

Waltham (MA)

On-site

USD 90,000 - 120,000

Full time

8 days ago

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Job summary

Full Potential Solutions (FPS) seeks an experienced Virtual Executive Assistant to partner with the executive team. You will own complex calendars, coordinate meetings, and deliver AI-generated notes and summaries.

Responsibilities include inbox triage, project tracking, travel planning, and light expense administration, all while ensuring confidentiality and timely delivery. The role requires strong English communication, autonomy, and the ability to align with US Eastern Time business hours,

Qualifications

Experience: Strong background supporting senior executives, entrepreneurs, C-suite leaders, or business owners (5+ years preferred).
Calendar Management: Master-level ability to manage complex schedules across time zones.
Communication: Exceptional written and spoken English skills with confidence communicating across executive stakeholders.
Autonomy & Problem Solving: Proactive, anticipatory working style with ability to operate with ambiguity.
Upward Management & Ownership: Strong anticipatory working style; take ownership of administrative mechanics.

Responsibilities

Complex Calendar & Schedule Ownership across multiple calendars and time zones.
Daily Executive Morning Briefings to align on the day’s priorities.
Meeting Management, AI Summaries & Follow-Through for action items.
Inbox, Triage & Communication Management for executive communications.
Project Coordination & Initiative Tracking across initiatives.
Travel & Personal Logistics Integration within the master calendar.
Light Expense Administration & Financial Coordination with accounting platforms.