Elite Executive Assistant — TV Production & Scheduling

Green Leaf Productions Inc; Town of Bethlehem (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Green Leaf Productions Inc is seeking an Executive Assistant to support our Senior Management in a fast-paced television production environment. You will manage complex schedules, coordinate communications, and help keep the executive's office running smoothly.

The ideal candidate is highly organized, discreet, and proactive, with 3–5 years of EA experience, strong communication skills, and proficiency with MS Office, Google Workspace, Zoom, and calendar platforms.

Qualifications

• 3–5 years of experience as an Executive Assistant.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to prioritize competing demands and remain composed under pressure.
• Strong written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar-management platforms.
• Flexibility to work occasional evenings or weekends during active productions or major events.
• Bachelor's degree or equivalent professional experience preferred.

Responsibilities

• Manage a busy calendar, including internal meetings, production schedules, pitches, screenings, and industry events.
• Coordinate domestic and international travel, accommodations, itineraries, and expenses.
• Handle calls, emails, correspondence, and follow-ups with discretion and professionalism.
• Maintain confidential files and sensitive business and personnel information.
• Support special projects, events, and production needs as assigned.
• Anticipate scheduling conflicts, urgent requests, and operational needs before they arise.

Skills

Organizational skills

Time-management

Problem-solving

Written and verbal communication

Discretion and professionalism

Calendar management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Green Leaf Productions Inc is seeking an Executive Assistant to support our Senior Management in a fast-paced television production environment. You will manage complex schedules, coordinate communications, and help keep the executive's office running smoothly.

The ideal candidate is highly organized, discreet, and proactive, with 3–5 years of EA experience, strong communication skills, and proficiency with MS Office, Google Workspace, Zoom, and calendar platforms.