EXECUTIVE ASSISTANT

Green Leaf Productions Inc; Town of Bethlehem (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Green Leaf Productions Inc is seeking an Executive Assistant to support our Senior Management in a fast-paced television production environment. You will manage complex schedules, coordinate communications, and help keep the executive's office running smoothly.

The ideal candidate is highly organized, discreet, and proactive, with 3–5 years of EA experience, strong communication skills, and proficiency with MS Office, Google Workspace, Zoom, and calendar platforms.

Qualifications

• 3–5 years of experience as an Executive Assistant.
• Excellent organizational, time-management, and problem-solving skills.
• Ability to prioritize competing demands and remain composed under pressure.
• Strong written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar-management platforms.
• Flexibility to work occasional evenings or weekends during active productions or major events.
• Bachelor's degree or equivalent professional experience preferred.

Responsibilities

• Manage a busy calendar, including internal meetings, production schedules, pitches, screenings, and industry events.
• Coordinate domestic and international travel, accommodations, itineraries, and expenses.
• Handle calls, emails, correspondence, and follow-ups with discretion and professionalism.
• Maintain confidential files and sensitive business and personnel information.
• Support special projects, events, and production needs as assigned.
• Anticipate scheduling conflicts, urgent requests, and operational needs before they arise.

Skills

Organizational skills

Time-management

Problem-solving

Written and verbal communication

Discretion and professionalism

Calendar management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

EXECUTIVE ASSISTANT

Full Time Clerical Bethlehem, PA, US

8 days ago Requisition ID: 1220

About the Role

Green Leaf Productions is seeking a highly organized, resourceful, and discreet Executive Assistant to support our Senior Management in a fast-paced television production environment.

This role is ideal for someone who anticipates needs, handles shifting priorities calmly, and understands the pace and confidentiality of the entertainment industry. You will manage complex schedules, coordinate communications, support production-related activities, and help keep the executive's office running smoothly.

Key Responsibilities

• Manage a busy calendar, including internal meetings, production schedules, pitches, screenings, and industry events.
• Coordinate domestic and international travel, accommodations, itineraries, and expenses.
• Handle calls, emails, correspondence, and follow-ups with discretion and professionalism.
• Maintain confidential files and sensitive business and personnel information.
• Support special projects, events, and production needs as assigned.
• Anticipate scheduling conflicts, urgent requests, and operational needs before they arise.

Qualifications

• At least [3-5] years of experience as an Executive Assistant
• Excellent organizational, time-management, and problem-solving skills.
• Ability to prioritize competing demands and remain composed under pressure.
• Strong written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar-management platforms.
• Flexibility to work occasional evenings or weekends during active productions or major events.
• Bachelor's degree or equivalent professional experience preferred.

The Ideal Candidate

You are proactive, detail-oriented, and comfortable working in an environment where priorities can change quickly. You communicate confidently with senior executives, creatives, talent, and production teams while maintaining discretion and a collaborative attitude. You do not simply manage tasks - you identify what needs to happen next and help make it happen.

What We Offer

• Competitive salary and benefits.
• Exposure to television development and production.
• Opportunities for professional growth.
• Health insurance, retirement plan, paid time off, and other benefits.

Green Leaf Productions Inc is an equal-opportunity employer. We welcome applicants from all backgrounds and are committed to creating an inclusive workplace.