Elite Executive Assistant to ED & COO (In-Office)

The DeBruce Foundation; Kansas City (MO); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Retirement plan with employer match

Health insurance

Dental insurance

Vision insurance

Life insurance

8 paid holidays

20 days paid time off

Mileage reimbursement

Job summary

The DeBruce Foundation, based in Kansas City, MO, seeks a Special Assistant to the Executive Director & COO to provide high-touch executive support, manage meetings, events, and travel, and help advance the organization’s priorities with discretion and strong judgment.

The role emphasizes proactive, service-oriented collaboration with senior leaders, staff, and partners, and includes opportunities to contribute to communications and organizational initiatives.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Exceptional reliability, organization, and attention to detail.
• A proactive mindset and the ability to anticipate needs.
• Strong judgment, discretion, and professionalism.
• The ability to remain calm, flexible, and solutions-oriented when plans change.
• Strong written and verbal communication skills.
• The ability to interact comfortably and professionally with senior leaders, partners, board members, educators, community leaders, and other stakeholders.
• The ability to work independently while collaborating effectively with a broader team.
• A strong service orientation and willingness to take ownership of responsibilities both large and small.
• Curiosity, initiative, and an eagerness to learn.
• A valid driver’s license, safe driving record, and comfort driving regularly.

Responsibilities

• Accompany and staff the Executive Director & COO at meetings, events, speaking engagements, partner visits, and other activities as needed.
• Help prepare for meetings and event rehearsals by gathering agendas, background information, briefing materials, talking points, presentations, and other relevant information.
• Take notes, capture decisions and next steps, and help ensure timely follow-up.
• Track commitments, priorities, and action items arising from meetings and conversations.
• Anticipate the Executive Director & COO’s needs and help ensure she has the information, materials, and context needed throughout the day.
• Help maintain continuity across relationships, conversations, commitments, and organizational priorities.
• Provide transportation for the Executive Director & COO to meetings and events as needed.
• Manage day-of logistics, including schedules, directions, parking, materials, technology, meals/snacks, and other details.
• Assist with travel planning and itineraries and help troubleshoot when plans change.
• Help ensure transitions between meetings and events are efficient and well coordinated.
• Coordinate closely with Foundation team members to support priorities and follow-through.
• Help surface deadlines, decisions, and items requiring attention.
• Assist with special projects and emerging priorities.
• Handle sensitive and confidential information with discretion.
• Represent the Executive Director & COO and The DeBruce Foundation professionally with partners, board members, and community leaders.

Skills

Reliability

Organization

Attention to detail

Proactive mindset

Judgment

Discretion

Professionalism

Communication skills

Stakeholder interaction

Independent work

Education

Bachelor’s degree or equivalent work experience

Job description

The DeBruce Foundation, based in Kansas City, MO, seeks a Special Assistant to the Executive Director & COO to provide high-touch executive support, manage meetings, events, and travel, and help advance the organization’s priorities with discretion and strong judgment.

The role emphasizes proactive, service-oriented collaboration with senior leaders, staff, and partners, and includes opportunities to contribute to communications and organizational initiatives.