Elite Executive Assistant to C-Suite Leaders

Pinnacle; Pasadena (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) matching

PTO + holidays

Job summary

Pinnacle in Pasadena, TX is seeking an Executive Assistant to provide high-level administrative support to multiple executives. The role involves managing schedules, coordinating meetings, and handling a range of clerical and personal tasks to ensure smooth day-to-day operations.

You will assist the CEO, COO, and CSO, manage travel arrangements, HRIS tasks, and board logistics, while maintaining professionalism and confidentiality in a fast-paced environment.

Qualifications

• Experience in Personal Assistance and Executive Administrative Assistance, supporting 2+ executives simultaneously
• Exceptional in personal demeanor and appearance
• Strong communication skills for liaising with internal and external stakeholders
• Proficiency in calendar management and scheduling tasks
• Proficiency in clerical skills, including organization, filing, and correspondence
• Excellent time management and problem-solving abilities
• High level of discretion and professional demeanor
• Proficiency/advanced in standard office software and tools

Responsibilities

• Schedule internal customer team meetings and portfolio reviews
• Manage the schedules/calendars for multiple executives including the CEO/Founder, the CSO, and the COO
• Filter and handle meeting requests for these executives, ensuring prioritization
• Proactively handle lunch orders and catering, planning ahead for each executive
• Communicate outside of business hours to keep executives on time and informed
• Book and coordinate travel, domestic and international
• Provide administrative support through the HRIS, including time entry, expenses, and approvals
• Coordinate Board meeting logistics, including travel, accommodations, materials, catering, and onsite support
• Handle personal tasks for each executive with discretion and professionalism
• Take on additional duties to streamline executive processes

Skills

Executive support

Calendar management

Professional demeanor

Communication

Clerical skills

Time management

Discretion

Office software

Job description

Pinnacle in Pasadena, TX is seeking an Executive Assistant to provide high-level administrative support to multiple executives. The role involves managing schedules, coordinating meetings, and handling a range of clerical and personal tasks to ensure smooth day-to-day operations.

You will assist the CEO, COO, and CSO, manage travel arrangements, HRIS tasks, and board logistics, while maintaining professionalism and confidentiality in a fast-paced environment.