Elite Executive Assistant — NYC In-Office

Greenberg Traurig, LLP; New York (NY); On-site; USD 73,000 - 81,000; Full time

Benefits offered by this job

Health insurance

HSA

Short-term disability

Long-term disability

Dental insurance

Vision care

Life insurance

401K

Paid vacation

Sick time

Employee assistance program

Job summary

Greenberg Traurig, LLP in New York City seeks an Executive Assistant to provide high‑level administrative and operational support, acting as the primary liaison with clients and attorneys. The role requires confidentiality, sound judgment, and professionalism in a fast-paced environment.

Based in‑office in NYC, the position emphasizes calendar management, travel coordination, document handling and client billing support, with opportunities to participate in business development and special

Qualifications

• Five or more years as an administrative or executive assistant.
• Experience in a fast-paced, executive level work environment.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Manages calendar, email, and phone; schedules appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files and contact lists.
• Document management; drafting letters and correspondence.
• Manages reimbursements and expense reporting.
• Supports client billing and time entry.
• Coordinates client engagement and conflicts process.
• Assists in business development initiatives and special projects.

Skills

Highly organized

Multitasking

Excellent communication

Team collaboration

Work under pressure

Attention to detail

Flexible hours

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

AI tools (Copilot/ChatGPT)

Document management systems

Job description

Greenberg Traurig, LLP in New York City seeks an Executive Assistant to provide high‑level administrative and operational support, acting as the primary liaison with clients and attorneys. The role requires confidentiality, sound judgment, and professionalism in a fast-paced environment.

Based in‑office in NYC, the position emphasizes calendar management, travel coordination, document handling and client billing support, with opportunities to participate in business development and special