Executive Assistant

gtlaw; New York (NY); In loco; USD 73.000 - 81.000; Tempo pieno

Descrizione del lavoro

Greenberg Traurig in New York City is seeking an Executive Assistant to provide high-level administrative and operational support. You will serve as a liaison between attorneys and clients, manage calendars, organize travel, and handle billing and documents in a fast-paced, client-focused environment.

The ideal candidate has 5+ years of EA experience, exceptional communication, and the ability to work independently while maintaining confidentiality.

Competenze

• 5+ years of experience as an administrative or executive assistant in a professional environment.
• Bachelor's degree or equivalent preferred.
• Proven ability to manage complex calendars, travel, and client relations.
• Excellent written and verbal communication skills.

Mansioni

• Manages calendars, emails, phone, and schedules.
• Coordinates complex travel arrangements.
• Maintains client files and billing processes.
• Drafts letters and correspondence and handles document management.
• Supports business development initiatives and client relationships.

Conoscenze

Highly organized

Detail-oriented

Multitasking

Strong communication

Team collaboration

Deadline-driven

Self-starter

Adaptability

Formazione

Bachelor's degree or equivalent

Strumenti

Microsoft Office (Word, PowerPoint, Excel, Outlook)

AI tools (Copilot, ChatGPT)

Descrizione del lavoro

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment

Join our Intellectual Department Team as an Executive Assistant in our New York City office.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our New York City Office, on an in‑office basis. Regular in‑office presence is required for day‑to‑day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary:

The Executive Assistant provides high-level administrative and operational support as well as serves as the key point of contact for both internal and external clients and as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism.

Key Responsibilities:

• Manages and maintains busy calendar, email and telephone, and schedules appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files, updates contact lists.
• Document management and production, drafting letters and correspondence (including word processing, transcribing and proof reading).
• Conserves attorneys time by reading, researching and routing correspondence.
• Monitors, screens, and responds to and distributes incoming communication.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages client billing and collections, time entry.
• Heavy client contact for coordination and to assist with the management of client relationships.
• Coordinates client engagement and conflicts process.
• Assists in business development initiatives and filings.
• Other special projects, as needed.

Qualifications:

Skills & Competencies

• Extremely organized, detail‑oriented, able to multi-task and prioritize their workload and work well under pressure.
• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Requires the ability to work under pressure to meet strict deadlines.
• Excellent verbal and written communication skills.
• Learn quickly to adapt to new situations.
• The ability to respond outside of normal business hours.

Education & Prior Experience

• The ideal candidate will have five or more years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization.
• Experience in a fast-paced, executive level work environment is highly desired.
• Bachelor's degree or equivalent experience preferred.

Technology

• Exceptional computer skills with the ability to learn new software applications quickly.
• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment. Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is:

$53.26 to $59.26 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay