Elementary School Administrative Secretary

Longview Elementary; Moses Lake (WA); On-site; USD 33,062,000 - 39,675,000; Full time

Job summary

Longview Elementary in Moses Lake, WA is seeking a Secretary I to support the school’s administrative functions. The role runs 7 hours per day across 187 workdays, 8:30AM-4:00PM (M-F), with shift time subject to building needs.

The position involves greeting visitors, handling communications, data entry for attendance, and coordinating with teachers and parents. Strong secretarial background, confidentiality, and reliability are essential; bilingual skills are a plus.

Qualifications

• High school diploma or equivalent; additional education preferred.
• One year of clerical experience with various computer applications.
• Ability to maintain confidentiality of sensitive information.
• Must be able to work with minimal supervision.
• Documented history of good attendance and punctuality.
• School secretarial experience preferred.
• Bilingual preferred.

Responsibilities

• Greet visitors, students, and parents with a friendly and professional demeanor.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff member.
• Collaborate with teachers, administrators, and parents to facilitate effective communication.
• Assist in data entry for attendance, attendance reporting, attendance letters, and knowledge of attendance policy.
• Manage phone messenger program/machine for daily absentee phone calls.
• Assist the administration in tracking absenteeism truancy reporting, attendance appeals, and coordinate BECCA documentation.
• Assist in student accident/health-related situations.
• Complete medication administration training and perform related tasks as requested.
• Assist in sending letters, forms, memoranda, and reports from notes, tapes, records, or general direction with accuracy; preview incoming correspondence and direct as appropriate.
• Organize and maintain physical and digital files in a systematic manner, including updating, transferring, and purging files.
• Assist teachers and staff with administrative tasks, such as photocopying, printing, and preparing materials.
• Provide basic support to students who visit the office, offering guidance and assistance when necessary.
• Assist with special projects and tasks as assigned by the school administration.
• Remain calm and flexible to adapt to changing priorities and responsibilities.
• Maintain a neat and organized reception area.
• Maintain excellent attendance and punctuality.
• Interprets as needed if multilingual.
• Performs other related duties as assigned.

Skills

Clerical experience

Confidentiality

Minimal supervision

Attendance and punctuality

Bilingual (preferred)

Education

High school diploma or equivalent; additional education preferred

School secretarial experience preferred

Tools

Typing

Excel

Grammar

Job description

Longview Elementary in Moses Lake, WA is seeking a Secretary I to support the school’s administrative functions. The role runs 7 hours per day across 187 workdays, 8:30AM-4:00PM (M-F), with shift time subject to building needs.

The position involves greeting visitors, handling communications, data entry for attendance, and coordinating with teachers and parents. Strong secretarial background, confidentiality, and reliability are essential; bilingual skills are a plus.