Elementary Records & Compliance Specialist

Irving Independent School District; Irving (TX); On-site; USD 22,000 - 34,000; Full time

Job summary

Irving ISD Brandenburg Elementary School in Irving, TX seeks a Records Facilitator to manage MTSS, 504 and special education records, creating initial folders and coordinating TREx transfers. The role supports the diagnostician and school staff, ensuring accuracy, confidentiality and timeliness.

The position requires an Educational Aide I Paraprofessional Certificate or higher and a high school diploma, with strong computer, communication, and organizational skills.

Qualifications

• Minimum Education/Certification: Educational Aide I Paraprofessional Certificate; High School Diploma or GED.
• Special Knowledge/Skills: Proficient computer use for word processing, email and spreadsheets; ability to work with children with disabilities; strong communication, interpersonal and organizational skills; ability to manage multiple projects; bilingual preferred.

Responsibilities

• Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents.
• Maintain confidentiality and physical security of student records.
• Create initial student cumulative folders.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.
• Serve as a back-up to the Data Processing/Attendance Clerk through cross-training.
• Ensure access to student records is FERPA compliant and maintain access log.
• Remain informed of and comply with district policies governing records management.
• Receive incoming calls and take reliable messages as needed.
• Assist diagnostician and/or SLP with confidential folders as required.
• Participate in staff development and staff meetings.
• Work with staff to schedule MTSS, 504, and ARD meetings.
• Mail information to parents in a timely manner.
• Distribute information to school staff.
• Maintain roster of students receiving special education and 504 services.
• Enter and maintain information in the special education data management system.
• Other duties as assigned by the principal.

Skills

Interpersonal skills

Communication skills

Computer proficiency

Organizational skills

Independent work

Bilingual preferred

Work with children with disabilities

Education

Educational Aide I Paraprofessional Certificate

High School Diploma or GED

Tools

Word processing

Email

Spreadsheets

TREx system

Special education data management system

Job description

Irving ISD Brandenburg Elementary School in Irving, TX seeks a Records Facilitator to manage MTSS, 504 and special education records, creating initial folders and coordinating TREx transfers. The role supports the diagnostician and school staff, ensuring accuracy, confidentiality and timeliness.

The position requires an Educational Aide I Paraprofessional Certificate or higher and a high school diploma, with strong computer, communication, and organizational skills.