Records Facilitator- (26-27 SY) Brandenburg ES

Irving ISD; Irving (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

Irving ISD is seeking a Records Facilitator to assist with management of student records under the supervision of the principal. The role supports diagnosticians, SLPs, counselors, and attendance staff at an assigned elementary school.

Responsibilities include maintaining confidential records, creating cumulative folders, coordinating TREx transfers, and providing back-up support to the attendance clerk. Aide/paraprofessional certification and a high school diploma are required.

Qualifications

• Educational Aide I Paraprofessional Certificate is required.
• High School Diploma or GED required.

Responsibilities

• Assist the educational diagnostician, SLP, counselors and attendance clerk with management of student records.
• Maintain confidentiality and security of student records.
• Create initial student cumulative folders and manage transfers/requests for records.
• Coordinate TREx processes and transfers as students enter/withdraw within or outside the district.
• Back-up Data Processing/Attendance Clerk through cross-training.
• Ensure FERPA-compliant access to student records and log access.

Skills

Bilingual

Word processing

Email

Spreadsheets

Communication

Multitasking

Independence

Interpersonal skills

Organizational skills

Education

Educational Aide I Paraprofessional Certificate

High School Diploma or GED

Job description

Qualifications

• Bilingual Preferred

JOB TITLE: Records Facilitator WAGE/HOUR STATUS: Nonexempt REPORTS TO: Principal PAY GRADE: Paraprofessional 040 (195 Days) DEPARTMENT: Assigned Elementary School PRIMARY PURPOSE: Assist the educational diagnostician, speech/language pathologist, counselors and collaborate with attendance clerk in the management of student records. Work under the general supervision of the principal.

Minimum Education/Certification

• Educational Aide I Paraprofessional Certificate
• High School Diploma or GED

Special Knowledge/Skills

• Ability to use the computer proficiently for word processing, email, and spreadsheets.
• Ability to work well with children with disabilities
• Ability to follow verbal and written instructions
• Strong communication, interpersonal, and organizational skills
• Experience managing multiple projects simultaneously
• Ability to work independently
• Bilingual Preferred

Minimum Experience

Experience in a clerical position

Major Responsibilities And Duties

• Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents
• Maintain confidentiality and physical security of student records
• Create initial student cumulative folders.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes
• Serve as a \"back-up\" to the Data Processing/Attendance Clerk through comprehensive cross-training
• Ensure access to student records is FERPA compliant. Maintain student records access log to student data
• Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions
• Receive incoming calls and take reliable messages as needed
• Assist diagnostician and/or SLP in maintaining, copying, transferring confidential folders as required
• Perform other duties that enhance the safety, security, and instructional needs of the campus as requested
• Participate in staff development training programs, faculty meetings, and special events as assigned
• Work with staff to schedule MTSS, 504, and ARD meetings
• Mail information to parents in a timely manner
• Distribute information to school staff
• Maintain a roster of students who receive special education and 504 services
• Enter and maintain information into the special education data management system as required
• Other duties as assigned by the principal

Working Conditions

Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Safety

Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.