Records Facilitator- (26-27 SY) Brandenburg ES

Irving Independent School District; Irving (TX); On-site; USD 22,000 - 34,000; Full time

Job summary

Irving ISD Brandenburg Elementary School in Irving, TX seeks a Records Facilitator to manage MTSS, 504 and special education records, creating initial folders and coordinating TREx transfers. The role supports the diagnostician and school staff, ensuring accuracy, confidentiality and timeliness.

The position requires an Educational Aide I Paraprofessional Certificate or higher and a high school diploma, with strong computer, communication, and organizational skills.

Qualifications

• Minimum Education/Certification: Educational Aide I Paraprofessional Certificate; High School Diploma or GED.
• Special Knowledge/Skills: Proficient computer use for word processing, email and spreadsheets; ability to work with children with disabilities; strong communication, interpersonal and organizational skills; ability to manage multiple projects; bilingual preferred.

Responsibilities

• Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents.
• Maintain confidentiality and physical security of student records.
• Create initial student cumulative folders.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.
• Serve as a back-up to the Data Processing/Attendance Clerk through cross-training.
• Ensure access to student records is FERPA compliant and maintain access log.
• Remain informed of and comply with district policies governing records management.
• Receive incoming calls and take reliable messages as needed.
• Assist diagnostician and/or SLP with confidential folders as required.
• Participate in staff development and staff meetings.
• Work with staff to schedule MTSS, 504, and ARD meetings.
• Mail information to parents in a timely manner.
• Distribute information to school staff.
• Maintain roster of students receiving special education and 504 services.
• Enter and maintain information in the special education data management system.
• Other duties as assigned by the principal.

Skills

Interpersonal skills

Communication skills

Computer proficiency

Organizational skills

Independent work

Bilingual preferred

Work with children with disabilities

Education

Educational Aide I Paraprofessional Certificate

High School Diploma or GED

Tools

Word processing

Email

Spreadsheets

TREx system

Special education data management system

Job description

Records Facilitator- (26-27 SY) Brandenburg ES

Irving ISD Brandenburg Elementary School - Irving, Texas Open in Google Maps

Job Details

Job ID: 5917795
Application Deadline: Posted until filled
Posted: Sep 08, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB TITLE: Records Facilitator

WAGE/HOUR STATUS: Nonexempt

REPORTS TO: Principal

PAY GRADE: Paraprofessional 040 (195 Days)

DEPARTMENT: Assigned Elementary School

PRIMARY PURPOSE: Assist the educational diagnostician, speech/language pathologist, counselors and collaborate with attendance clerk in the management of student records. Work under the general supervision of the principal.

QUALIFICATIONS:

Minimum Education/Certification:

• Educational Aide I Paraprofessional Certificate
• High School Diploma or GED

Special Knowledge/Skills:

• Ability to use the computer proficiently for word processing, email, and spreadsheets.
• Ability to work well with children with disabilities
• Ability to follow verbal and written instructions
• Strong communication, interpersonal, and organizational skills
• Experience managing multiple projects simultaneously
• Ability to work independently
• Bilingual Preferred

Minimum Experience:

Experience in a clerical position

MAJOR RESPONSIBILITIES AND DUTIES:

• Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents
• Maintain confidentiality and physical security of student records
• Create initial student cumulative folders.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes
• Serve as a “back-up” to the Data Processing/Attendance Clerk through comprehensive cross-training
• Ensure access to student records is FERPA compliant. Maintain student records access log to student data
• Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions
• Receive incoming calls and take reliable messages as needed
• Assist diagnostician and/or SLP in maintaining, copying, transferring confidential folders as required
• Perform other duties that enhance the safety, security, and instructional needs of the campus as requested
• Participate in staff development training programs, faculty meetings, and special events as assigned
• Work with staff to schedule MTSS, 504, and ARD meetings
• Mail information to parents in a timed manner
• Distribute information to school staff
• Maintain a roster of students who receive special education and 504 services
• Enter and maintain information into the special education data management system as required
• Other duties as assigned by the principal

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, report injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and forthcoming statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type: Full-Time
Salary: $15.64 to $24.43 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Claudia Ruiz , Principal
• Brandenburg Elementary School
• Email: [e-mail]