Elementary Principal’s Office Secretary & Coordinator

Fitzgerald Public Schools; Warren (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Fitzgerald Public Schools in Warren, MI is seeking a Secretary to the Elementary Principal to manage the school office and support the principal's daily operations. The role requires strong secretarial skills, experience in a K-12 office, and the ability to work under pressure while maintaining confidentiality and professionalism.

You will coordinate schedules, handle communications with families, prepare reports, manage mail and supplies, and assist with substitute teachers.

Qualifications

• High School Diploma required; Post-secondary education or Associate Degree preferred.
• Three years experience in a K-12 public school office position preferred.
• Highly proficient in school computer software (MS Office, AS400, Power School, Google Suite, SchoolDude).
• Outstanding organizational skills and ability to prioritize tasks.

Responsibilities

• Maintains a high degree of proficiency in secretarial skills to provide timely, neat and accurate work.
• Receives, acknowledges, and answers inquiries or channels to appropriate staff members.
• Maintains an awareness of the importance of good public relations while respecting confidentiality and FERPA/HIPAA rules.
• Adept at diffusing potentially volatile situations and assisting students, parents, and staff as needed.
• Performs duties related to processing substitute teachers and building paraprofessionals.
• Performs duties related to opening and closing of the school year.
• Orders, stores and distributes office and general teacher supplies and forms.
• Organizes incoming and outgoing office mail and maintains filing systems.
• Creates purchase orders and assists with tracking school accounts/budgets.
• Creates letters, memos, newsletters, and other written school communications.
• Gathers data, generates reports and creates presentations for school leadership.
• Maintains building calendar and assists with meetings, orientations, and events.
• Assists with school improvement processes and reports.
• Coordinates principal's schedule and substitute teacher check-in/check-out.
• Communicates crisis management notifications per administration.
• Performs other duties as assigned by the Principal.

Skills

Organizational skills

Judgment and initiative

Education

High School Diploma

Associate Degree preferred

Tools

MS Office

AS400

Power School

Google Suite

SchoolDude

Job description

Fitzgerald Public Schools in Warren, MI is seeking a Secretary to the Elementary Principal to manage the school office and support the principal's daily operations. The role requires strong secretarial skills, experience in a K-12 office, and the ability to work under pressure while maintaining confidentiality and professionalism.

You will coordinate schedules, handle communications with families, prepare reports, manage mail and supplies, and assist with substitute teachers.