Secretary to the Principal

Fitzgerald Public Schools; Warren (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Fitzgerald Public Schools in Warren, MI is seeking a Secretary to the Elementary Principal to manage the school office and support the principal's daily operations. The role requires strong secretarial skills, experience in a K-12 office, and the ability to work under pressure while maintaining confidentiality and professionalism.

You will coordinate schedules, handle communications with families, prepare reports, manage mail and supplies, and assist with substitute teachers.

Qualifications

• High School Diploma required; Post-secondary education or Associate Degree preferred.
• Three years experience in a K-12 public school office position preferred.
• Highly proficient in school computer software (MS Office, AS400, Power School, Google Suite, SchoolDude).
• Outstanding organizational skills and ability to prioritize tasks.

Responsibilities

• Maintains a high degree of proficiency in secretarial skills to provide timely, neat and accurate work.
• Receives, acknowledges, and answers inquiries or channels to appropriate staff members.
• Maintains an awareness of the importance of good public relations while respecting confidentiality and FERPA/HIPAA rules.
• Adept at diffusing potentially volatile situations and assisting students, parents, and staff as needed.
• Performs duties related to processing substitute teachers and building paraprofessionals.
• Performs duties related to opening and closing of the school year.
• Orders, stores and distributes office and general teacher supplies and forms.
• Organizes incoming and outgoing office mail and maintains filing systems.
• Creates purchase orders and assists with tracking school accounts/budgets.
• Creates letters, memos, newsletters, and other written school communications.
• Gathers data, generates reports and creates presentations for school leadership.
• Maintains building calendar and assists with meetings, orientations, and events.
• Assists with school improvement processes and reports.
• Coordinates principal's schedule and substitute teacher check-in/check-out.
• Communicates crisis management notifications per administration.
• Performs other duties as assigned by the Principal.

Skills

Organizational skills

Judgment and initiative

Education

High School Diploma

Associate Degree preferred

Tools

MS Office

AS400

Power School

Google Suite

SchoolDude

Job description

POSITION: SECRETARY TO THE ELEMENTARY PRINCIPAL

REPORTS TO: Schofield Early Childhood Center

WORK SCHEDULE: 8 hours per day; 215 days per year

WAGES: Job Class I per Local 2654 CBA

JOB GOAL: To ensure the efficient management of the school office and serve as secretary to the principal.

About Us

At Fitzgerald Public Schools, our mission is to inspire, empower and prepare today's learner to become tomorrow's leader. Our vision is to educate our future leaders to be Focused, Progressive and Successful. Our strategic plan includes: providing a guaranteed and viable curriculum; a multi-tiered system of support; considerations for the whole school, whole child and whole community; engaging all families; data-based decision making; communication and collective responsibility.

From our humble beginnings in 1920, Fitzgerald Public Schools is a community of 2,200 students with 350 staff members. We are proud of our early childhood center for grades PreK-K, our two elementary schools, one for lower elementary grades 1-3 and one for upper elementary grades 4-5, our middle school serving grades 6-8 with one of the planetariums in the county, our high school for grades 9-12 with a state of the art automotive service center, and our virtual academy. We have an award winning athletic program, marching band and our own foodservice, transportation, custodial and maintenance teams. Through our partnership with a local provider, we also offer school age child care.

What We Offer

• Fitzgerald Public Schools has a competitive salary and benefits package along with opportunities for advancement and leadership.


• We are small enough to enable us to know each other personally and large enough to maintain high standards that demonstrate our expertise in education.


• With the passing of our recent bond, we have buildings, classrooms, cafeterias and offices in the process of being transformed for the future.

Qualifications

• High School Diploma required, Post-secondary education or Associate Degree preferred.


• Three years experience in a K-12 public school office position preferred.


• Highly proficient in school computer software (i.e., MS Office, AS400, Power School, School Dude, Google Suite).


• Outstanding organizational skills.


• Demonstrated good judgment and initiative.


• Ability to work under stress, meet deadlines, and handle crisis situations as needed.


• Ability to prioritize tasks; work with little supervision, as well as, a productive member of a team.


• Ability to work with students, parents, staff, district employees, and external agencies.

Essential Duties Include, But Not Limited To

• Maintains a high degree of proficiency in secretarial skills to provide timely, neat and accurate work.


• Receives, acknowledges, and answers inquiries or channels to appropriate staff members.


• Maintains an awareness of the importance of good public relations in handling all matters while maintaining strict standards of confidentiality in all matters.


• Adept at diffusing potentially volatile situations.


• Assists students, parents, administrators, and staff as needed.


• Performs the necessary duties and functions related to the processing of substitute teachers and building paraprofessionals


• Performs a variety of duties related to the opening and closing of the school year


• Orders, stores and distributes office and general teacher supplies and forms


• Organizes all incoming and outgoing office mail


• Maintains various and appropriate filing systems.


• Creates purchase orders; assists with tracking school accounts/budget(s).


• Creates letters, memos, newsletters, and other written school communications.


• Gathers data and generates reports and creates presentations.


• Maintains building calendar; assists with the set up of meetings, orientations, and events.


• Familiar with and follow FERPA and HIPPA laws.


• Assists with school improvement process and reports.


• Coordinates principal's schedule.


• Responsible for substitute teacher check-in/check-out.


• Communicates crisis management notifications per administration


• Performs such other duties and functions as assigned by the Principal.