Electrical Construction Project Coordinator — Scheduling & Docs

CS Erickson; Grand Rapids (MI); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

CS Erickson is seeking a Project Coordinator to provide dynamic administrative support across departments, assist with project execution, and maintain accurate records. The role requires a proactive, highly organized individual capable of managing multiple priorities across various departments.

This position will use Foundation, Procore and Rippling to manage job entries, coordinate with foremen and field teams, process purchase orders and invoices, track budgets, and deliver timely client

Competenze

• 2+ years in administrative or project coordination role, preferably in construction/electrical services.
• Forklift experience or willingness to learn.
• Organizational skills: multitask and stay organized in fast-paced environment.
• Excellent written and verbal communication, professional interaction with teams, clients and partners.
• Attention to detail in documentation, reporting and project tasks.
• Proactive: anticipate needs and solve problems before they arise.
• Collaborative: work well within teams and maintain effective cross-department communication.

Mansioni

• Manage job entries in project management systems such as Foundation, Procore and Rippling.
• Assist with purchase orders, contracts, change orders, and other critical project documentation.
• Monitor cost entry and address discrepancies in invoicing to ensure proper financial management of projects.
• Ensure proper invoice track to clients in house to direct customers.
• Conduct follow-ups on accounts receivable, ensuring timely collections of past-due invoices.
• Support cross-team communications and coordination, including scheduling meetings and sending key updates.
• Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
• Assist with initiation of new projects, including organizing job numbers, tracking budgets, defining scope of work and maintaining timelines.
• Prepare and maintain accurate and timely invoice process for each project.
• Ensure accurate documentation for project close-out, tracking milestones and completion dates.
• Handle operational tasks like processing purchase orders, researching cost issues, tracking vendor PO progress, and allocating internal and external expenses to the correct jobs.
• Collaborate with foremen and field staff to ensure project updates and requirements are communicated clearly and efficiently.
• Audit project data regularly to ensure it is current and compliant with company policies and financial goals.
• Assist field teams with access to resources and adherence to safety policies.
• Act as a liaison between internal teams and clients, providing timely updates and responding to inquiries.
• Prepare reports and data summaries for project reviews, highlighting key progress points and outstanding issues.
• Work closely with the Project Manager and field staff to support daily operations and long-term project goals.
• Coordinate the receipt of packages and deliveries, ensuring accurate documentation and timely distribution to the appropriate team members or departments.

Conoscenze

Project coordination

Administrative support

Time management

Attention to detail

Communication

Collaboration

Problem solving

Formazione

High School Diploma or equivalent

Strumenti

Foundation

Procore

Rippling

Descrizione del lavoro

CS Erickson is seeking a Project Coordinator to provide dynamic administrative support across departments, assist with project execution, and maintain accurate records. The role requires a proactive, highly organized individual capable of managing multiple priorities across various departments.

This position will use Foundation, Procore and Rippling to manage job entries, coordinate with foremen and field teams, process purchase orders and invoices, track budgets, and deliver timely client