Electrical Construction Project Coordinator

Rippling; Grand Rapids (MI); On-site; USD 42,000 - 72,000; Full time

Job summary

CS Erickson, a leading trades company, is seeking a Project Coordinator to provide dynamic administrative support across multiple departments. You will assist with project execution, document control, and coordinating with field teams to ensure timely completion and accurate records.

This role requires proactive organization and the ability to handle multiple priorities, with opportunities to grow in a fast-paced environment that values safety and professional standards.

Qualifications

• High School Diploma or equivalent.
• At least 2 years of administrative or project coordination experience, preferably in construction/electrical services.
• Forklift experience or willingness to learn.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong collaboration across teams.

Responsibilities

• Manage job entries in project management systems such as Foundation, Procore and Rippling.
• Assist with purchase orders, contracts, change orders, and other critical project documentation.
• Monitor cost entry and address discrepancies in invoicing to ensure proper financial management of projects.
• Ensure proper invoice tracking to clients in-house and direct customers.
• Conduct follow-ups on accounts receivable, ensuring timely collections of past-due invoices.
• Support cross-team communications and coordination, including scheduling meetings and sending updates.
• Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
• Initiate new projects, organize job numbers, track budgets, define scope of work and maintain timelines.
• Prepare and maintain timely invoice processing for each project.
• Ensure documentation for project close-out, track milestones and completion dates.
• Process purchase orders, research cost issues, track vendor POs, and allocate expenses to the correct jobs.
• Collaborate with foremen and field staff to communicate updates clearly.
• Audit project data to ensure currency and adherence to policies.
• Assist field teams with access to resources and safety policies.
• Act as a liaison between internal teams and clients, providing timely updates.
• Prepare reports and summaries for project reviews.

Skills

Organizational skills

Communication

Attention to detail

Proactive approach

Collaboration

Education

High School Diploma or equivalent

Tools

Foundation

Procore

Rippling

Job description

CS Erickson, a leading trades company, is seeking a Project Coordinator to provide dynamic administrative support across multiple departments. You will assist with project execution, document control, and coordinating with field teams to ensure timely completion and accurate records.

This role requires proactive organization and the ability to handle multiple priorities, with opportunities to grow in a fast-paced environment that values safety and professional standards.