Project Coordinator

Roman Electric Co., Inc.; West Allis (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Roman Electric Co., Inc. is seeking a Project Coordinator to provide administrative and project support to the Commercial Electric Project Management team in Wisconsin.

The role focuses on organizing project files, maintaining documentation, tracking items, scheduling meetings, and assisting with permits and closeouts while supporting Project Managers with day-to-day coordination needs. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks in a

Qualifications

• Must be highly organized with accurate project records.
• Able to follow up consistently and manage multiple tasks.
• Strong written and verbal communication skills.
• Ability to meet deadlines in a fast-paced office environment.
• High school diploma or equivalent.
• 1–2 years of administrative or coordinator experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative and project support to multiple Project Managers.
• Set up new projects and maintain folders, checklists, and documentation.
• Enter and manage project information in company software systems.
• Track contracts, COIs, permits, and other documents.
• Assist with downloading, saving, and organizing plans and drawings.
• Maintain electronic project files and organized storage.
• Support bid and estimating by gathering and organizing documents.
• Schedule meetings and prepare materials; track follow-up items.
• Maintain change logs, permit tracking, and closeout checklists.
• Prepare permit applications and monitor status.
• Assist with project closeout documentation.
• Communicate with internal staff, vendors, customers, and project team members.
• Learn processes and gradually assist with RFIs, submittals, changes, and other docs.

Skills

Organized

Detail-oriented

Multitask management

Microsoft Office

Deadline-driven

Education

High School Diploma or Equivalent

Tools

Spectrum/Viewpoint

Procore

Bluebeam

Bidtracer

Job description

Job Summary

The Project Coordinator provides administrative and project support to the Commercial Electric Project Management team. This position helps keep projects organized by setting up project files, maintaining documentation, tracking key items, scheduling meetings, assisting with permits and closeouts, and supporting Project Managers with day-to-day project coordination needs. This role is intended for someone highly organized who may grow into deeper construction project coordination responsibilities over time.

Essential Duties and Responsibilities

• Provide administrative and project support to multiple Project Managers.
• Assist with new project setup, including project folders, checklists, customer information, and internal documentation.
• Set up new customers and project information in company software systems.
• Track contracts, COIs, permits, and other required project documents and follow up as needed.
• Assist with downloading, saving, printing, and organizing plans, specifications, drawings, and project information.
• Maintain electronic project files and ensure documents are organized and consistently stored.
• Assist with bid and estimating support by gathering documents, saving plan, and organizing project information.
• Schedule meetings, assist with meeting preparation, and help track follow-up items.
• Maintain and update basic project logs, including change logs, permit tracking, and closeout checklists.
• Prepare permit applications and help track permit status.
• Assist with project closeout documentation.
• Communicate with internal employees, vendors, customers, and project team members as needed.
• Learn construction project coordination processes and gradually assist with RFIs, submittals, change orders, and other project documentation as experience develops.
• Support Project Managers with general administrative needs and other job-related duties as assigned.

Required Skills and Qualifications

• Organized, detail-oriented, and able to maintain accurate project records.
• Ability to follow up consistently and manage multiple tasks at once.
• Strong written and verbal communication skills.
• Ability to meet deadlines in a fast-paced office environment.
• High school diploma or equivalent.
• 1-2 years of administrative, office support, project assistant, or coordinator experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

• Prior construction office, project assistant, or project coordinator experience.
• Interest in commercial electrical construction.
• Familiarity with construction drawings, permits, contracts, COIs, change logs, or closeout documents.
• Experience with Spectrum/Viewpoint, Procore, Bluebeam, Bidtracer, or similar construction systems.

Physical Demands and Work Environment

• Ability to operate standard office equipment, computers, and keyboards.
• Ability to sit, stand, and move within an office environment as needed.
• Office environment with occasional visits to project sites.

Note

This job description does not list every duty that may be assigned. Employees may be required to follow other job-related instructions and perform other job-related duties as assigned. Duties and responsibilities may be modified to reasonably accommodate individuals with disabilities.