Project Coordinator - Electrical Construction

CS Erickson; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

CS Erickson is seeking a Project Coordinator to provide dynamic administrative support across departments, assist with project execution, and maintain accurate records. The role requires a proactive, highly organized individual capable of managing multiple priorities across various departments.

This position will use Foundation, Procore and Rippling to manage job entries, coordinate with foremen and field teams, process purchase orders and invoices, track budgets, and deliver timely client

Qualifications

• 2+ years in administrative or project coordination role, preferably in construction/electrical services.
• Forklift experience or willingness to learn.
• Organizational skills: multitask and stay organized in fast-paced environment.
• Excellent written and verbal communication, professional interaction with teams, clients and partners.
• Attention to detail in documentation, reporting and project tasks.
• Proactive: anticipate needs and solve problems before they arise.
• Collaborative: work well within teams and maintain effective cross-department communication.

Responsibilities

• Manage job entries in project management systems such as Foundation, Procore and Rippling.
• Assist with purchase orders, contracts, change orders, and other critical project documentation.
• Monitor cost entry and address discrepancies in invoicing to ensure proper financial management of projects.
• Ensure proper invoice track to clients in house to direct customers.
• Conduct follow-ups on accounts receivable, ensuring timely collections of past-due invoices.
• Support cross-team communications and coordination, including scheduling meetings and sending key updates.
• Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
• Assist with initiation of new projects, including organizing job numbers, tracking budgets, defining scope of work and maintaining timelines.
• Prepare and maintain accurate and timely invoice process for each project.
• Ensure accurate documentation for project close-out, tracking milestones and completion dates.
• Handle operational tasks like processing purchase orders, researching cost issues, tracking vendor PO progress, and allocating internal and external expenses to the correct jobs.
• Collaborate with foremen and field staff to ensure project updates and requirements are communicated clearly and efficiently.
• Audit project data regularly to ensure it is current and compliant with company policies and financial goals.
• Assist field teams with access to resources and adherence to safety policies.
• Act as a liaison between internal teams and clients, providing timely updates and responding to inquiries.
• Prepare reports and data summaries for project reviews, highlighting key progress points and outstanding issues.
• Work closely with the Project Manager and field staff to support daily operations and long-term project goals.
• Coordinate the receipt of packages and deliveries, ensuring accurate documentation and timely distribution to the appropriate team members or departments.

Skills

Project coordination

Administrative support

Time management

Attention to detail

Communication

Collaboration

Problem solving

Education

High School Diploma or equivalent

Tools

Foundation

Procore

Rippling

Job description

About the role

The Project Coordinator is responsible for providing dynamic administrative support across different areas of the business, assisting with project execution and ensuring smooth operational functions. This role encompasses a variety of responsibilities depending on the specific department being supported. As part of the project management or account management team, the Project Coordinator plays a key role in handling project-related tasks, ensuring timely completion, and maintaining accurate records.

This position requires a proactive and highly organized individual who can efficiently manage multiple priorities and adapt to the varying needs of different departments.

What you’ll do

• Manage job entries in project management systems such as Foundation, Procore and Rippling.
• Assist with purchase orders, contracts, change orders, and other critical project documentation.
• Monitor cost entry and address discrepancies in invoicing to ensure proper financial management of projects.
• Ensure proper invoice track to clients in house to direct customers.
• Conduct follow-ups on accounts receivable, ensuring timely collections of past-due invoices.
• Support cross-team communications and coordination, including scheduling meetings and sending key updates.
• Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
• Assist with the initiation of new projects, including organizing job numbers, tracking budgets, defining scope of work and maintaining timelines.
• Prepare and maintain accurate and timely invoice process for each project.
• Ensure accurate documentation for project close-out, tracking project milestones and completion dates.
• Handle operational tasks like processing purchase orders, researching cost issues, tracking vendor purchase order progress, and allocating internal and external expenses to the correct jobs.
• Collaborate with foremen and field staff to ensure project updates and requirements are communicated clearly and efficiently.
• Audit project data regularly to ensure it is current and compliant with company policies and financial goals.
• Assist field teams with access to resources and adherence to CSE safety policies.
• Act as a liaison between internal teams and clients, providing timely updates and responding to inquiries.
• Prepare reports and data summaries for project reviews, highlighting key progress points and outstanding issues.
• Work closely with the Project Manager and field staff to support daily operations and long-term project goals.
• Coordinate the receipt of packages and deliveries, ensuring accurate documentation and timely distribution to the appropriate team members or departments.

Qualifications

• High School Diploma or equivalent required
• At least 2 years of experience in an administrative or project coordination role, preferably within construction, electrical services, or related industries.
• Forklift experience or willingness to learn
• Organizational Skills: Ability to manage multiple priorities and stay organized in a fast-paced environment.
• Communication: Excellent written and verbal communication skills, able to interact with internal teams, clients, and external partners professionally.
• Attention to Detail: Ensures data accuracy and thoroughness in documentation, reporting, and project tasks.
• Proactive Approach: Takes initiative to anticipate needs and solve problems before they arise.
• Collaboration: Works well within teams, offering support and maintaining effective communication across departments.

Winning Behaviors and Competencies

• Real-time Communication is key to success: We will communicate real-time to our team members and clients.
• Knowing our projects is key to success: Preplanning and continuous planning habits lead to success. We will preplan every project, every time, no exceptions.
• Responsiveness is key to our success: We will deliver on time on all commitments and approach every request with a sense of urgency. This is our differentiator.
• Accountability is key to our success: I have a clear understanding of what I am responsible for and will ensure I have enabled good routines and habits that ensure successful outcomes.
• We are professionals and will hold ourselves to the highest standards: The services and products we deliver will represent this belief. In return we will become role models for our youth, enhance our brand reputation and provide high value outcomes and exceptional experiences for our partners and clients.

CS Erickson is an equal opportunity employer

CS Erickson extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law.

Assistance

CS Erickson is committed to working with and providing reasonable accommodation to applicants with disabilities. CS Erickson will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.