EHS Administrator II

HEICO; Coral Gables (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Gables Engineering in Coral Gables, FL is seeking an EHS Administrator II to support daily administration of Environmental Health & Safety programs. You will maintain EHS records, coordinate safety training, and assist with inspections to ensure OSHA, EPA, DOT, and state/local compliance.

The role collaborates with the EHS Specialist and department supervisors to sustain compliant and safe operations across the site.

Responsibilities

• Administer and maintain EHS program documentation, records, and files, including OSHA 300, 300A, and 301 injury and illness logs, training records, inspection reports, and permits.
• Maintain the Safety Data Sheet (SDS) library and chemical inventory, ensuring information is current and accessible to employees.
• Coordinate and schedule EHS training, including new hire safety orientation, OSHA-required training, and first aid/CPR; track attendance and certification expiration dates.
• Coordinate industrial hygiene and medical surveillance programs, including annual audiometric testing, vision testing, and respiratory protection fit testing; schedule employees and maintain results confidentially.
• Assist with routine safety inspections and audits of work areas; document findings and track corrective actions to completion with department supervisors.
• Support accident and near-miss investigations by gathering information, documenting reports, and tracking corrective actions.
• Coordinate hazardous waste activities, including labeling, storage area inspections, manifests, and pickups with licensed vendors.
• Prepare and submit required regulatory reports and postings within established deadlines, with guidance from the EHS Specialist.
• Manage personal protective equipment (PPE) inventory, ordering, and distribution.
• Maintain emergency preparedness records, including evacuation maps and fire extinguisher and eyewash station inspection logs, and support emergency drills.
• Compile EHS metrics and prepare reports for management.
• Serve as a point of contact for EHS vendors and contractors, including scheduling services and processing invoices.
• Communicate EHS policies, updates, and reminders to employees through postings, bulletin boards, and safety communications.

Job description

Position Summary

The EHS Administrator II supports the day-to-day administration of Gables Engineering’s Environmental Health & Safety (EHS) programs. This role maintains EHS records and documentation, coordinates safety training and medical surveillance programs, assists with inspections and incident follow-up, and helps ensure the facility remains in compliance with OSHA, EPA, DOT, and state and local regulations, as well as company EHS policies and procedures. The EHS Administrator II works under general supervision and partners closely with the EHS Specialist and department supervisors.

The EHS Administrator II supports the day-to-day administration of Gables Engineering’s Environmental Health & Safety (EHS) programs. This role maintains EHS records and documentation, coordinates safety training and medical surveillance programs, assists with inspections and incident follow-up, and helps ensure the facility remains in compliance with OSHA, EPA, DOT, and state and local regulations, as well as company EHS policies and procedures. The EHS Administrator II works under general supervision and partners closely with the EHS Specialist and department supervisors.

Primary Duties And Responsibilities

The primary functions include, but are not limited to:

• Administer and maintain EHS program documentation, records, and files, including OSHA 300, 300A, and 301 injury and illness logs, training records, inspection reports, and permits.
• Maintain the Safety Data Sheet (SDS) library and chemical inventory, ensuring information is current and accessible to employees.
• Coordinate and schedule EHS training, including new hire safety orientation, OSHA-required training, and first aid/CPR; track attendance and certification expiration dates.
• Coordinate industrial hygiene and medical surveillance programs, including annual audiometric (hearing) testing, vision testing, and respiratory protection fit testing; schedule employees and maintain results confidentially.
• Assist with routine safety inspections and audits of work areas; document findings and track corrective actions to completion with department supervisors.
• Support accident and near-miss investigations by gathering information, documenting reports, and tracking corrective actions.
• Coordinate hazardous waste activities, including labeling, storage area inspections, manifests, and pickups with licensed vendors.
• Prepare and submit required regulatory reports and postings within established deadlines, with guidance from the EHS Specialist.
• Manage personal protective equipment (PPE) inventory, ordering, and distribution.
• Maintain emergency preparedness records, including evacuation maps and fire extinguisher and eyewash station inspection logs, and support emergency drills.
• Compile EHS metrics and prepare reports for management.
• Serve as a point of contact for EHS vendors and contractors, including scheduling services and processing invoices.
• Communicate EHS policies, updates, and reminders to employees through postings, bulletin boards, and safety communications.