EHS Administrator II

Gables Engineering, Inc.; Coral Gables (FL); On-site; USD 48,000 - 68,000; Full time

Job summary

Gables Engineering, Inc. is seeking an EHS Administrator II to support day-to-day Environmental Health & Safety programs, maintain records, coordinate training and surveillance, and help ensure OSHA, EPA, DOT, and local compliance. The role partners with the EHS Specialist and supervisors to uphold safety policies.

The ideal candidate has strong organizational skills, 2+ years in EHS admin, and proficiency with MS Office. Bilingual English/Spanish is a plus, and the position is based in Florida.

Qualifications

• High school diploma or GED; associate or bachelor's preferred in Occupational Health & Safety, Environmental Science, or related field.
• Minimum 2 years of EHS administrative or coordination experience, preferably in a manufacturing environment.
• OSHA 10-hour certification preferred; OSHA 30-hour certification.
• Hazardous Waste Handler Certification preferred (or willingness to obtain within 6 months).

Responsibilities

• Administer and maintain EHS program documentation, records, and files incl. OSHA logs, training records, inspections, and permits.
• Maintain the SDS library and chemical inventory and ensure information is current and accessible.
• Coordinate and schedule EHS training, track attendance and certification expiration dates.
• Coordinate industrial hygiene and medical surveillance programs and schedule testing; maintain results confidentially.
• Assist with routine safety inspections and audits; document findings and track corrective actions.
• Support accident and near-miss investigations by gathering information and tracking actions.
• Coordinate hazardous waste activities with licensed vendors and ensure proper labeling and storage.
• Prepare and submit regulatory reports and postings within deadlines with guidance from EHS Specialist.
• Manage PPE inventory, ordering, and distribution; maintain emergency preparedness records.

Skills

OSHA/EPA regulations knowledge

Organizational skills

Task and deadline management

Written and verbal communication

Confidentiality of medical/incident情報

MS Office proficiency

Bilingual English/Spanish (plus)

Education

High school diploma or GED

Associate's or Bachelor's in OH&S or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position Summary

The EHS Administrator II supports the day-to-day administration of Gables Engineering's Environmental Health & Safety (EHS) programs. This role maintains EHS records and documentation, coordinates safety training and medical surveillance programs, assists with inspections and incident follow-up, and helps ensure the facility remains in compliance with OSHA, EPA, DOT, and state and local regulations, as well as company EHS policies and procedures. The EHS Administrator II works under general supervision and partners closely with the EHS Specialist and department supervisors.

Primary Duties and Responsibilities

The primary functions include, but are not limited to:

• Administer and maintain EHS program documentation, records, and files, including OSHA 300, 300A, and 301 injury and illness logs, training records, inspection reports, and permits.
• Maintain the Safety Data Sheet (SDS) library and chemical inventory, ensuring information is current and accessible to employees.
• Coordinate and schedule EHS training, including new hire safety orientation, OSHA-required training, and first aid/CPR; track attendance and certification expiration dates.
• Coordinate industrial hygiene and medical surveillance programs, including annual audiometric (hearing) testing, vision testing, and respiratory protection fit testing; schedule employees and maintain results confidentially.
• Assist with routine safety inspections and audits of work areas; document findings and track corrective actions to completion with department supervisors.
• Support accident and near-miss investigations by gathering information, documenting reports, and tracking corrective actions.
• Coordinate hazardous waste activities, including labeling, storage area inspections, manifests, and pickups with licensed vendors.
• Prepare and submit required regulatory reports and postings within established deadlines, with guidance from the EHS Specialist.
• Manage personal protective equipment (PPE) inventory, ordering, and distribution.
• Maintain emergency preparedness records, including evacuation maps and fire extinguisher and eyewash station inspection logs, and support emergency drills.
• Compile EHS metrics and prepare reports for management.
• Serve as a point of contact for EHS vendors and contractors, including scheduling services and processing invoices.
• Communicate EHS policies, updates, and reminders to employees through postings, bulletin boards, and safety communications.

Required Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Occupational Health & Safety, Environmental Science, or a related field preferred.
• Minimum of 2 years of EHS administrative or coordination experience, preferably in a manufacturing environment.
• OSHA 10-hour certification preferred ; OSHA 30-hour certification
• Hazardous Waste Handler Certification preferred (or willingness to obtain within 6 months).

Job Skills Required

• Working knowledge of OSHA and EPA regulations and recordkeeping requirements.
• Strong organizational skills and attention to detail, with the ability to maintain accurate and complete records.
• Ability to manage multiple tasks and deadlines at the same time.
• Strong written and verbal communication skills, with the ability to work with supervisors and employees at all levels.
• Ability to maintain confidentiality of employee medical and incident information.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Bilingual in English and Spanish a plus.

Work Environment

Work is performed in both an office environment and on the manufacturing floor. During inspections and training, the employee may be exposed to noise, moving mechanical parts, chemicals, and both indoor and outdoor conditions. Personal protective equipment (PPE) is required in designated production areas.

Physical Requirements

Light Work: This role requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

• Walking and standing are required during inspections, training, and facility walkthroughs.
• Occasional climbing of ladders, bending, stooping, and twisting may be required.
• Visual acuity is required to review documents, labels, and work areas for accuracy and safety.

Export Control Compliance

Due to the nature of Gables Engineering's business and customer requirements, this position may involve access to information, technology, software, technical data, or products that are subject to U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Employment in this position may be contingent upon the ability to satisfy applicable export control requirements as permitted by law.

Equal Employment Opportunity Statement

Gables Engineering, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, military status, marital status, citizenship status, or any other status protected by applicable federal, state, or local law. D/V

Drug-Free Workplace

Gables Engineering, Inc. maintains a drug-free workplace and may conduct pre-employment, post-accident, reasonable suspicion, and other testing as permitted by applicable law.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify job duties, responsibilities, and requirements based on business needs.