EHS Administrator II

HEICO Corporation; Coral Gables (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Gables Engineering, Inc. is seeking an EHS Administrator II to support day-to-day Environmental Health & Safety programs.

You will maintain EHS records, coordinate training, inspections, and incident follow-up to help the facility stay in compliance with OSHA, EPA, DOT, and state regulations. Under supervision, you will work with the EHS Specialist and supervisors to track incidents, manage hazardous waste, PPE inventory, and regulatory reporting.

Qualifications

• High school diploma or GED required; degree in OHS/Environmental Science preferred.
• 2+ years of EHS administrative/coordination experience, preferably in manufacturing.
• OSHA 10-hour certification preferred; OSHA 30-hour certification.
• Hazardous Waste Handler Certification preferred (or willingness to obtain within 6 months).

Responsibilities

• Administer and maintain EHS records and files (OSHA 300, 300A, 301, training records, inspections, permits).
• Maintain SDS library and chemical inventory; ensure information is current.
• Coordinate and schedule EHS training; track attendance and certification expirations.
• Coordinate industrial hygiene and medical surveillance programs; schedule testing and maintain results confidentially.
• Assist with routine safety inspections and audits; document findings and track corrective actions.
• Support investigations of accidents/near misses; gather info and track corrective actions.
• Coordinate hazardous waste activities (labeling, inspections, manifests, pickups).
• Prepare and submit regulatory reports and postings within deadlines; with guidance from EHS Specialist.
• Manage PPE inventory, ordering, and distribution.
• Maintain emergency records and support drills; compile EHS metrics for management.
• Serve as point of contact for EHS vendors/contractors; schedule services and process invoices.
• Communicate EHS policies and updates to employees through postings and safety communications.

Skills

Organizational skills

Communication skills

Multitasking

MS Office (Excel, Word, Outlook)

Bilingual: English/Spanish

Education

Associate’s or Bachelor’s in Occupational Health & Safety / Environmental Science

Tools

Excel

Word

Outlook

Job description

The EHS Administrator II supports the day-to-day administration of Gables Engineering’s Environmental Health & Safety (EHS) programs. This role maintains EHS records and documentation, coordinates safety training and medical surveillance programs, assists with inspections and incident follow-up, and helps ensure the facility remains in compliance with OSHA, EPA, DOT, and state and local regulations, as well as company EHS policies and procedures. The EHS Administrator II works under general supervision and partners closely with the EHS Specialist and department supervisors.

Primary Duties and Responsibilities

The primary functions include, but are not limited to:

• Administer and maintain EHS program documentation, records, and files, including OSHA 300, 300A, and 301 injury and illness logs, training records, inspection reports, and permits.
• Maintain the Safety Data Sheet (SDS) library and chemical inventory, ensuring information is current and accessible to employees.
• Coordinate and schedule EHS training, including new hire safety orientation, OSHA-required training, and first aid/CPR; track attendance and certification expiration dates.
• Coordinate industrial hygiene and medical surveillance programs, including annual audiometric (hearing) testing, vision testing, and respiratory protection fit testing; schedule employees and maintain results confidentially.
• Assist with routine safety inspections and audits of work areas; document findings and track corrective actions to completion with department supervisors.
• Support accident and near-miss investigations by gathering information, documenting reports, and tracking corrective actions.
• Coordinate hazardous waste activities, including labeling, storage area inspections, manifests, and pickups with licensed vendors.
• Prepare and submit required regulatory reports and postings within established deadlines, with guidance from the EHS Specialist.
• Manage personal protective equipment (PPE) inventory, ordering, and distribution.
• Maintain emergency preparedness records, including evacuation maps and fire extinguisher and eyewash station inspection logs, and support emergency drills.
• Compile EHS metrics and prepare reports for management.
• Serve as a point of contact for EHS vendors and contractors, including scheduling services and processing invoices.
• Communicate EHS policies, updates, and reminders to employees through postings, bulletin boards, and safety communications.

Requirements

Required Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in Occupational Health & Safety, Environmental Science, or a related field preferred.
• Minimum of 2 years of EHS administrative or coordination experience, preferably in a manufacturing environment.
• OSHA 10-hour certification preferred ; OSHA 30-hour certification
• Hazardous Waste Handler Certification preferred (or willingness to obtain within 6 months).

Job Skills Required

• Working knowledge of OSHA and EPA regulations and recordkeeping requirements.
• Strong organizational skills and attention to detail, with the ability to maintain accurate and complete records.
• Ability to manage multiple tasks and deadlines at the same time.
• Strong written and verbal communication skills, with the ability to work with supervisors and employees at all levels.
• Ability to maintain confidentiality of employee medical and incident information.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Bilingual in English and Spanish a plus.

Work is performed in both an office environment and on the manufacturing floor. During inspections and training, the employee may be exposed to noise, moving mechanical parts, chemicals, and both indoor and outdoor conditions. Personal protective equipment (PPE) is required in designated production areas.

Physical Requirements

Light Work: This role requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

• Walking and standing are required during inspections, training, and facility walkthroughs.
• Occasional climbing of ladders, bending, stooping, and twisting may be required.
• Visual acuity is required to review documents, labels, and work areas for accuracy and safety.

Export Control Compliance

Due to the nature of Gables Engineering's business and customer requirements, this position may involve access to information, technology, software, technical data, or products that are subject to U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Employment in this position may be contingent upon the ability to satisfy applicable export control requirements as permitted by law.

Equal Employment Opportunity Statement

Gables Engineering, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, military status, marital status, citizenship status, or any other status protected by applicable federal, state, or local law. D/V

Drug-Free Workplace

Gables Engineering, Inc. maintains a drug-free workplace and may conduct pre-employment, post-accident, reasonable suspicion, and other testing as permitted by applicable law.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify job duties, responsibilities, and requirements based on business needs.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.