Efficient Office Coordinator — Drive Smooth Operations & Team Support

Holt Plumbing & Heating, Inc.; United States; Presencial; USD 28.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Equal opportunity employer

Descripción de la vacante

Holt Plumbing & Heating, Inc. is seeking an organized Office Coordinator to support daily administrative operations and keep the office running smoothly. You will assist leadership, manage records, handle mail, and coordinate meetings in a fast-paced environment.

The role covers candidate interviews, onboarding, vendor relations, accounts receivable, and ensuring confidentiality of information, with opportunities to contribute to process improvements and team events.

Formación

• 2+ years of office administration or office coordinator experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Experience with ServiceTitan or similar business software preferred.
• Ability to pass a background check and drug screen.

Responsabilidades

• Manage daily office operations and administrative functions.
• Answer incoming calls and direct inquiries to the appropriate department.
• Greet visitors and maintain a professional office environment.
• Order, organize, and maintain office supplies and equipment.
• Coordinate office maintenance requests and vendor relationships.
• Maintain office calendars, meeting schedules, and conference room bookings.
• Assist leadership with reports, correspondence, and administrative projects.
• Prepare, organize, and maintain electronic and paper filing systems.
• Support planning and coordination of company meetings, trainings, and employee events.
• Accounts receivable.

Conocimientos

Office admin exp

Organization

Communication

MS Office/GSuite

Background check

Herramientas

ServiceTitan

Descripción del empleo

Holt Plumbing & Heating, Inc. is seeking an organized Office Coordinator to support daily administrative operations and keep the office running smoothly. You will assist leadership, manage records, handle mail, and coordinate meetings in a fast-paced environment.

The role covers candidate interviews, onboarding, vendor relations, accounts receivable, and ensuring confidentiality of information, with opportunities to contribute to process improvements and team events.