Efficient Office Admin & Operations Coordinator

Broylman Memorial Group; Concord (CA); On-site; USD 52,000 - 65,000; Full time

Job summary

Broylman Memorial Group in Concord, CA is seeking an Office Administrator to ensure smooth daily operations, coordinate inter-department communication, and support staff to boost productivity.

The role manages supplies, records, scheduling, and onboarding of new employees, acting as a central contact to keep workflows efficient. Strong organization, verbal/written communication, and proficiency with Microsoft Office are essential; experience with Google Workspace is a plus.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in office administration or a related field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Coordinate schedules, appointments, and meetings for staff and management.
• Maintain office supplies inventory and place orders as necessary to avoid shortages.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the preparation of reports, presentations, and documentation as required.
• Assist in onboarding new employees by preparing workstations and necessary materials.
• Maintain accurate and up-to-date filing systems, both electronic and physical.
• Collaborate with other departments to facilitate communication and workflow.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Google Workspace

Job description

Broylman Memorial Group in Concord, CA is seeking an Office Administrator to ensure smooth daily operations, coordinate inter-department communication, and support staff to boost productivity.

The role manages supplies, records, scheduling, and onboarding of new employees, acting as a central contact to keep workflows efficient. Strong organization, verbal/written communication, and proficiency with Microsoft Office are essential; experience with Google Workspace is a plus.